Executive Assistant

About The Team

We are seeking a highly organised and proactive Executive Assistant to provide vital support to our senior leadership team. This role requires ensuring smooth daily operations through effective administrative and coordination assistance. The ideal candidate will be dependable, detail-focused, and capable of handling multiple priorities in a fast-paced, professional environment while maintaining confidentiality.

Job Responsibilities

• Manage intricate calendars by scheduling meetings and coordinating appointments with both internal and external parties.
• Organize domestic and international travel arrangements, including itinerary preparation and travel logistics management.
• Prepare necessary meeting documents and briefing notes, ensuring all logistics for meetings are arranged efficiently.
• Monitor and follow up on action items to ensure timely completion of commitments.
• Handle incoming messages and emails, providing prompt and accurate responses.
• Facilitate communication and document flow between various teams and stakeholders.
• Prepare and submit expense reports and administrative paperwork promptly and with accuracy.
• Provide support for leadership meetings, presentations, and both internal and external events.
• Collaborate closely with the Executive Assistant team to maintain smooth coordination and offer coverage when necessary.
• Maintain strict confidentiality when dealing with sensitive information.

Key Requirements

• At least three years of experience in roles such as Executive Assistant, administration, or coordination.
• Strong organizational skills with effective time management and prioritization capabilities.
• Exceptional written and oral communication skills.
• Attention to detail combined with a strong commitment to task ownership and completion.
• Ability to thrive in dynamic settings and manage multiple stakeholders simultaneously.
• Proactive mindset, anticipating needs ahead of time.