Executive Assistant & Office Manager

About the Role

We are looking for a polished and proactive Executive Assistant & Office Manager to deliver high-level support to the Senior Managing Director and ensure the smooth, professional operation of our Auckland office. This fully onsite position is based in Auckland CBD and combines executive assistance, front-of-house management, event coordination, onboarding, supplier management, health and safety, and administrative tasks.

Key Responsibilities

• Provide comprehensive executive support to the Senior Managing Director by managing priorities, communications, meetings, and daily needs with discretion and professionalism.
• Oversee the daily management of the Auckland office's front-of-house experience, maintaining a clean, professional, safe, and welcoming environment for clients and staff.
• Plan, set up, and host various client-facing and internal events including research sessions, networking events, pitch presentations, negotiation meetings, and training sessions.
• Manage meeting room arrangements and office layouts, ensuring appropriate furniture configurations, presentation setups, and supporting an open-plan workspace.
• Assist with onboarding processes for new Auckland-based and national employees, including health and safety briefings, office access management, providing business cards, and coordinating corporate headshots.
• Lead internal office communications, handle supplier relationships, process invoices, and support financial administration locally and nationally.
• Maintain office and kitchen supplies, coordinate courier services, and contribute to the overall daily office operations.

Candidate Profile

• Minimum of three years' experience in office management, executive assistance, team administration, or workplace coordination.
• Experience within corporate, professional services, commercial real estate, or client-facing sectors is highly desirable.
• Ability to support senior executives with discretion, initiative, sound judgment, and professionalism.
• Proven track record in managing front-of-house presentation, supplier coordination, facility management, and daily workplace operations.
• Strong skills in coordinating meetings, client events, presentations, and office functions.
• Excellent oral and written communication skills coupled with meticulous attention to detail and a customer-centric approach.
• Highly organized and proactive, capable of managing multiple priorities spanning executive support, office operations, event coordination, onboarding, and administration.
• Comfortable with health and safety protocols, office inductions, and fire warden duties.

Employee Benefits

• Engaging and varied responsibilities spanning executive support, office management, event planning, and daily operational tasks.
• Close collaboration with senior leadership in a high-performing, client-focused environment.
• A prominent role to apply your organization, initiative, and attention to detail, making tangible impacts.
• Opportunity to work with a globally recognized leader in commercial real estate within a supportive and collaborative culture.
• Outstanding parental leave policies including 14 weeks of paid primary carer leave, return-to-work bonuses, and 4 weeks paid secondary carer leave.
• Access to Employee Assistance Programs supporting mental health and wellbeing, Fitness Passport memberships, discounted Southern Cross health insurance, and comprehensive end-of-trip facilities.

Additional Information

Applicants should be aware that hiring decisions are made based on a full evaluation of individual experience and skills without the use of AI tools. Candidates are requested to disclose any AI usage in their application or interview process. Successful applicants will need to undergo pre-employment background checks.

CBRE values integrity, respect, excellence, and diversity, offering employees the chance to develop their careers in a dynamic environment.