Administration Head

Overview

We are seeking a proactive and results-driven Administration Head to lead and coordinate all administrative functions across our manufacturing facilities, warehouses, and offices located in Karnataka. The successful candidate will have extensive experience in manufacturing administration with a strong focus on government relations, legal compliance, vendor and facility management, and multi-site operations.

Key Responsibilities

• Oversee comprehensive administration for company manufacturing plants and associated locations throughout Karnataka.
• Engage regularly with government bodies such as Labour Department, Factory Inspectorate, Pollution Control Board, Fire Department, Municipality, KIADB, BESCOM, and other statutory agencies.
• Ensure prompt renewal and accurate upkeep of all statutory licenses, registrations, legal approvals, and compliance documentation.
• Manage all factory-related paperwork including agreements, leases, and legal records in full compliance.
• Supervise office administration activities encompassing infrastructure, housekeeping, security, transportation, cafeteria, guest house, and maintenance services.
• Formulate and enforce administrative policies, standard operating procedures, and continuous process improvements.
• Handle vendor selection, contract negotiations, annual maintenance contracts (AMCs), and monitor service providers’ performance metrics.
• Manage administrative budgets and procurement while driving cost reduction strategies.
• Oversee company assets, inventory control, office equipment, and conduct yearly asset audits.
• Coordinate company travel arrangements, accommodations, fleet vehicle management, and logistics support.
• Support HR initiatives related to employee welfare, onboarding processes, and office administration.
• Maintain compliance with health, safety, environmental standards and other statutory regulations.
• Coordinate and facilitate audits, inspections, management and government visits.
• Prepare management information system (MIS) reports and maintain comprehensive documentation for regular updates to leadership.
• Lead and supervise the administration team to ensure smooth operations across all Karnataka locations.

Qualifications and Experience

• Graduate degree in any discipline, MBA preferred.
• Minimum of 5 years of administrative experience in a manufacturing environment.
• Prior work experience in steel, aluminium, engineering, consumer durables, or FMCG manufacturing sectors is advantageous.
• Demonstrated strong government liaison skills, especially within Karnataka.
• Thorough knowledge of statutory documentation and factory administration protocols.
• Proficiency in Microsoft Office and ERP applications.
• Fluency in Kannada is essential (ability to read, write, and speak).
• Availability for business travel across Karnataka as required.

Additional Information

The role demands strong leadership, communication, planning, and problem-solving competencies to effectively manage the broad scope of administration tasks and vendors. Successful candidates will exhibit excellent negotiation skills and attention to regulatory compliance.