Executive Assistant & Office Coordinator

About the Role

Tammwil is looking for a polished, well-organized, and highly reliable Executive Assistant & Office Coordinator to provide support to the Founder while managing daily office operations. This multifaceted role encompasses executive assistance, client coordination, office management, and professional communication.

Key Responsibilities

• Oversee the director's calendar, scheduling meetings and prioritizing tasks.
• Arrange meetings with clients, investors, banks, and business partners.
• Draft agendas, correspondence, and ensure timely follow-up on notes.
• Maintain organized contact records, files, and internal tracking systems.
• Facilitate travel plans, events, and meetings outside the office.
• Welcome visitors and deliver a professional client experience.
• Manage office needs, liaise with suppliers, and handle administrative affairs.
• Provide assistance with presentations, documentation, and handle confidential communications.
• Track and follow up on assigned actions across team members.
• Support recruitment and onboarding administration when necessary.

Candidate Profile

• Prior experience in executive assistance, office coordination, administration, client relations, or hospitality.
• Exceptional organizational and communication skills.
• Professional demeanor with confidence in various interactions.
• Keen attention to detail along with maintaining discretion.
• Proficiency in Microsoft Office suite and digital productivity tools.
• Fluency in English is required; knowledge of Arabic is an advantage.
• Ability to juggle multiple priorities in a dynamic and fast-paced setting.

Additional Information

Experience in supporting a company founder, senior executive, or working within financial-services or professional-services firms would be beneficial.

Applicants should submit their CV along with a brief introduction highlighting relevant experience.