Executive Assistant

Company Overview

Jaipur Rugs is a globally recognized, spiritually inspired enterprise celebrated for its hand-knotted rugs, which are crafted responsibly by thousands of artisans in rural India. The company exports premium quality products to more than 25 countries, influencing global home furnishing trends. Jaipur Rugs operates with a commitment to conscious business principles, connecting grassroots weavers to customers worldwide.

Role Summary

The Executive Assistant will provide comprehensive support to the Director of Jaipur Rugs by efficiently managing their schedule, communications, and priorities. This role requires overseeing the organization of meetings, travel plans, and key administrative functions to facilitate the Director's focus on strategic growth and high-level projects.

Responsibilities

• Coordinate and manage the Director’s calendar, including scheduling meetings, interviews, and events with necessary follow-ups.
• Create and maintain dynamic daily, weekly, monthly, and annual work calendars prioritizing key tasks with adaptability.
• Arrange internal team and external client meetings, preparing detailed briefing documents and research material.
• Ensure smooth execution of all appointments, meetings, and events.
• Handle confidential communications by reviewing and responding to emails as instructed.
• Prepare agendas, document meeting minutes, and track follow-up actions meticulously.
• Compose, proofread, and edit outgoing correspondence, proposals, press releases, and marketing content.
• Organize travel logistics including flights, accommodations, transportation, and maintain a comprehensive monthly travel summary.
• Monitor employee attitudes and behaviors and report relevant observations to the Director.
• Support the Director in focusing on strategic priorities by keeping them clear of minor operational distractions.
• Develop a deep understanding of Jaipur Rugs' products, processes, people, and philosophy to provide insightful partnership.
• Maintain records of important meetings, decisions, and outcomes for easy access.
• Actively participate in grievance resolution processes and ensure timely follow-up on unresolved issues.

Qualifications and Skills

• Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff, or similar role.
• Proficiency with MS Office tools including Word, Excel, PowerPoint, Outlook, and Management Information Systems.
• Strong web research capabilities.
• Excellent English and Hindi communication and documentation skills.
• Technologically savvy with aptitude for utilizing the latest AI productivity tools effectively.

Personal Attributes

• Demonstrates strong urgency, accountability, and ownership of tasks.
• Excellent organizational and multitasking capabilities.
• Empathetic, devoted, and aligned with the values of love and purpose upheld by Jaipur Rugs.
• Proactive self-starter with a solution-oriented mindset.
• Skilled in interpersonal relations and effective people management.
• Capable of foreseeing, addressing, and resolving issues proactively.