Events Administrator

About Canon Business Services

Canon Business Services (CBS) is a technology solutions partner supporting organisations across Australia, New Zealand, and the Philippines. We help clients overcome challenges, seize opportunities, and achieve meaningful business outcomes by leveraging smart technology, streamlined business processes, and optimized workplace solutions. Our approach emphasizes deep expertise combined with a focus on delivering measurable results. We engage closely with customers through our Truly Care philosophy, ensuring thoughtful planning, efficient execution, and the cultivation of trusted, lasting partnerships.

Role Overview

We are seeking a dynamic Events Administrator to join our team based at a client site in Auckland CBD. Reporting to the Service Delivery Manager, this role involves supporting the planning, coordination, and execution of corporate events, leadership meetings, employee engagement activities, and customer functions. Duties include managing event logistics, coordinating stakeholder relationships, administering event-related finances, and overseeing concierge operations. You will also lead a small onsite team and drive continuous improvements to enhance the workplace experience.

Key Responsibilities

• Coordinate event bookings, manage schedules and calendars across various locations.
• Assist in organizing and delivering corporate events, meetings, training, and engagement activities.
• Lead and support the Events Coordinator, Auckland Concierge, and Barista teams.
• Handle attendee registrations, invitations, and communications for events.
• Organize venue setups, catering services, audio-visual requirements, and other event logistics.
• Develop and nurture strong relationships with internal stakeholders, suppliers, and service providers.
• Process purchase orders, invoices, and conduct financial administration related to events.
• Prepare performance reports and participate in initiatives aimed at continuous workplace improvement.
• Ensure compliance with health, safety, and other regulatory standards for all event activities.
• Provide operational support and act as backup for the Operations Manager as needed.

Candidate Profile

• Highly organized and proactive, capable of managing multiple priorities in a fast-moving environment.
• Effective communication skills with the ability to build relationships across various levels of an organization.
• Detail-oriented with strong ownership and composure under changing circumstances.
• A collaborative team player who contributes ideas and supports colleagues.

Essential Skills and Experience

• Minimum of two years' experience in events administration, hospitality, workplace services, customer service, or general administration.
• Proven ability to manage multiple events and logistical requirements concurrently.
• Excellent stakeholder management and relationship-building capabilities.
• Strong organizational skills with a high degree of precision and accuracy.
• Experience collaborating with suppliers, contractors, and service vendors.
• Proficiency in Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, and Teams at an intermediate to advanced level.
• Experience with purchase order processing, invoice handling, and related administrative tasks.
• Ability to work independently, troubleshoot issues, and maintain calm under pressure.
• Familiarity with workplace health and safety standards pertinent to the events environment.

Additional Information

This is a full-time, permanent role requiring 40 hours per week, Monday through Friday. The position is based onsite in Auckland CBD.

Canon Business Services values diversity and inclusivity, welcoming applicants from all backgrounds, including Māori and Pasifika peoples. We support flexible work arrangements to promote a positive work-life balance and encourage all eligible candidates to apply.

Applicants must have the right to work in New Zealand at the time of application. Successful candidates will be informed about the subsequent stages of the recruitment process.