Event Executive – KSA

About the Role

We are seeking a skilled Event Executive to join our team in Saudi Arabia with Paradox Events & Marketing. The ideal candidate will be capable of overseeing event projects from initial concept through to successful completion, confidently handling client and supplier interactions, organizing event logistics and production, and ensuring the delivery of high-quality outcomes in a dynamic, fast-paced environment.

Key Responsibilities

• Plan and manage events, ensuring smooth execution from start to finish.
• Oversee timelines, logistics, production details, and on-site event operations effectively.
• Handle multiple event projects simultaneously, making sure every deliverable is completed on schedule and to specification.
• Source, negotiate with, and coordinate suppliers and vendors to secure cost-efficient yet high-quality services.
• Maintain clear and continuous communication with clients throughout the planning and event duration.
• Collaborate with internal teams, production partners, and external stakeholders to synchronize all activities.
• Manage on-location event execution and troubleshoot any arising issues promptly.
• Be available for necessary travel locally and internationally to support event needs.
• Prepare, review, and ensure accuracy of quotations, proposals, budgets, and event costing.
• Support Account Managers and Design Teams by contributing to event proposals that reflect budgets, schedules, and deliverable specifics.
• Maintain and update a thorough database of suppliers, materials, services, and pricing for efficient event management.
• Monitor budgets and practice cost control to ensure financial efficiency.
• Negotiate supplier prices to secure competitive rates.
• Keep organized records of all pertinent event documentation, including contracts, quotations, proposals, and supplier data.
• Participate actively in internal project meetings to drive improvements and maintain high standards.
• Represent the company professionally in all client and supplier interactions, upholding quality, timeliness, and client service excellence at all times.

Candidate Requirements

• Demonstrated experience in event management and execution, with a hands-on approach to supplier and vendor coordination.
• Comprehensive understanding of event logistics, production requirements, and on-ground event operations.
• Proven capability in preparing detailed and accurate quotations, budgets, and financial planning for events.
• Expertise in negotiating with suppliers and managing event costs.
• Exceptional organizational skills combined with the ability to multitask and meet deadlines.
• Proficiency in managing multiple events and priorities with composure under pressure.
• Excellent communication skills, able to engage effectively with clients, suppliers, and internal teams, confidently leading meetings and check-ins.
• Fluent Arabic language skills are mandatory for this role.
• Candidates must hold a valid Saudi Iqama and be ready for immediate joining.
• Willingness and ability to travel domestically and internationally as required for events.
• Salary expectation compatible with the offered range of SAR 10,000 to 12,000 per month.