Event Executive - KSA

About the Role

Paradox Events & Marketing is seeking a seasoned and proactive Event Executive to join our team based in Saudi Arabia. The ideal candidate will oversee events from initial concept through to execution, manage relationships with suppliers and clients, and ensure the delivery of top-tier events in a dynamic, fast-paced setting. The position requires readiness to travel to various locations as projects dictate.

Key Responsibilities

• Develop, organize, and deliver events from start to finish, ensuring smooth execution.
• Manage all event aspects including timelines, logistics, production needs, and on-site coordination.
• Identify, liaise, and negotiate with vendors and suppliers to secure cost-effective yet high-quality services.
• Maintain clear communication with clients throughout event preparation and implementation phases.
• Collaborate with internal teams to guarantee timely completion of all event requirements.
• Travel as needed to supervise events and projects across different locations.
• Prepare precise quotations and proposals for clients and suppliers.
• Assist Account Managers and Design Teams in crafting proposals that align with budget, schedule, and specifications.
• Keep an updated database of suppliers, materials, services, and pricing structures.
• Monitor budgets vigilantly and support effective cost management.
• Organize and maintain records related to events, contracts, quotations, and supplier information.
• Drive continuous enhancement in event delivery and supplier management processes.
• Participate actively in internal project meetings.
• Uphold the company’s reputation by representing it professionally to clients, suppliers, and partners.
• Ensure adherence to Paradox’s standards concerning quality, professionalism, punctuality, and client service.

Candidate Requirements

• Demonstrable experience in event management, execution, and supplier coordination.
• Comprehensive understanding of event logistics and operational execution on the ground.
• Exceptional organizational and multitasking abilities to meet tight deadlines effectively.
• Strong communication, coordination, and negotiation competencies.
• Proven skills in preparing quotations, budget management, and cost control for events.
• Capability to juggle multiple projects and set priorities as needed.
• Confidence in direct dealings with clients and suppliers.
• Experience leading internal team meetings and project check-ins.
• Proficiency in Arabic is mandatory.
• Willingness and ability to travel frequently as event needs arise.