Document Controller

About AECOM

AECOM is a global leader in infrastructure consulting, delivering projects that enhance communities worldwide. From improving transport systems to ensuring access to clean water, AECOM partners with clients to address complex challenges and build lasting legacies. With a global workforce exceeding 50,000 professionals across planning, engineering, science, construction management, and digital innovation, AECOM is committed to creating positive and tangible impacts around the world.

Joining AECOM means becoming part of a unified, purpose-driven team dedicated to delivering a better world through groundbreaking projects and innovative solutions. Employees enjoy comprehensive benefits, inclusive work environments, and access to advanced training and development programs supporting career growth.

Job Responsibilities

• Manage and maintain a data distribution system and schedule tailored to client, project, and supplier requirements.
• Adjust systems or timelines as necessary to guarantee timely document approvals and distribution.
• Ensure prompt completion of document updates to meet established deadlines.
• Collaborate with stakeholders to facilitate editing, review, and proofreading according to project requirements.
• Track and keep detailed records of documents throughout all stages of their lifecycle.
• Follow standardized procedures while applying discretion to meet project goals.
• Update and maintain accuracy and accessibility within document tracking and production systems.
• Prepare and maintain a centralized document control repository encompassing drawings, specifications, and correspondence.
• Produce and distribute copies of documents and drawings for production teams and staff members.
• Verify that all finalized documents are approved by authorized personnel prior to distribution.
• Distribute documents to designated individuals following established protocols.
• Adhere to company quality assurance guidelines and documentation standards.
• Manage document version control and revision history to ensure current versions are utilized across departments.
• Oversee archival and retention processes compliant with company policies and regulatory requirements.
• Offer support and guidance to team members regarding document control processes and system operations.

Required Qualifications

• Diploma or equivalent education; associate degree in business administration, records management, or related fields preferred.
• A minimum of 2 years' experience in document control, records management, or related administrative roles.
• Proficiency in document management systems and database software.
• Strong organizational skills with the ability to multitask and meet strict deadlines.
• Exceptional accuracy and attention to detail in tracking and distributing documents.
• In-depth understanding of document control, versioning, and revision management procedures.
• Familiarity with quality assurance standards and compliance requirements.
• Capability to maintain confidentiality and appropriately handle sensitive information.
• Effective written and verbal communication skills.
• Ability to collaborate with diverse teams and provide knowledgeable guidance to peers.

Preferred Qualifications

• Bachelor's degree in business administration, information management, or related discipline.
• Experience working with enterprise document management systems or similar platforms.
• Understanding of regulatory compliance and document retention standards.
• Certification in records management or document control.
• Background in manufacturing, engineering, or construction sectors.
• Proficiency with Microsoft Office Suite and database applications.
• Experience establishing and maintaining centralized filing and archival systems.

Additional Information

AECOM is dedicated to ensuring a secure recruitment process and addresses fraudulent hiring practices seriously. All newly hired employees must attend an in-person Day 1 onboarding at an AECOM office as a condition of employment.

AECOM offers an extensive benefits package, including medical, dental, vision, life, disability insurance, paid time off, flexible work options, employee assistance programs, retirement plans, and more, tailored to diverse employee needs.

This role is based in Jiddah, Makkah, Saudi Arabia, requiring full-time onsite work.