Document Controller - Saudi National

About the Role

Join Parsons and grow in a dynamic environment that values agility, innovation, and fostering individual talent. As a Document Controller, you will be instrumental in managing the distribution, tracking, and control of project-related documents for engineering, construction, and project management functions.

Key Duties and Responsibilities

• Carry out document control tasks aligned with project guidelines and procedures.
• Manage the exchange of documentation between project teams, clients, suppliers, and stakeholders.
• Oversee the review, approval, dissemination, and closure of project documents.
• Ensure compliance with document numbering, revision tracking, approval standards, and distribution protocols.
• Register, monitor, and distribute incoming and outgoing documents accurately.
• Maintain comprehensive document registers, correspondence logs, transmittals, and related reports.
• Utilize Electronic Document Management Systems (EDMS) to organize and archive documents.
• Track review cycles and prompt timely approvals and releases.
• Accelerate processing of pending signatures, approvals, and supplier documents to keep projects on schedule.
• Maintain controlled distribution systems consistent with client and project requirements.
• Ensure authorized personnel have access to current approved documents.
• Archive superseded documents correctly and keep detailed revision histories.
• Digitize and classify documents for efficient retrieval and storage.
• Perform quality assurance checks on documentation to ensure accuracy and completeness.
• Generate periodic status reports highlighting overdue or pending documents.
• Provide document retrieval and status assistance to engineering and construction teams.
• Uphold strict confidentiality and manage access control of project documents.
• Support junior staff by guiding implementation of document control procedures.
• Prepare and maintain audit-ready documentation for project reviews.
• Assist in project closeout by organizing document archives and handover files.
• Perform affiliated administrative duties when necessary.
• Adapt to varied tasks while collaborating effectively within teams and managing deadlines.

Mandatory Qualifications and Experience

• Completion of High School or an equivalent level of education.
• At least 4 years of relevant experience, with minimum 3 years specifically in document control.
• Proven experience in engineering, construction, infrastructure, or project-driven environments.
• Practical knowledge of formal document control workflows and industry standards.
• Proficiency using EDMS tools for document registration, tracking, distribution, and archival.
• Experience maintaining key document control records including registers, transmittals, correspondence logs, revision and distribution matrices, and approval workflows.
• Understanding of document numbering, revision monitoring, status codes, and authorized distribution norms.
• Capability to monitor document processes and follow up promptly on pending approvals.
• Strong command of Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational skills, attention to detail, and time management.
• Solid communication skills, both verbal and written.
• Effective interpersonal skills for coordinating with multidisciplinary teams and management.
• Ability to juggle multiple priorities and deadlines efficiently.
• Independent work capability as well as teamwork aptitude.

Preferred Skills and Experiences

• Background supporting significant infrastructure, engineering, construction, or program management projects.
• Familiarity with platforms like Oracle Aconex, Autodesk Construction Cloud (ACC), SharePoint, or equivalent document management systems.
• Experience handling technical documentation such as drawings, submittals, RFIs, specifications, reports, and supplier files.
• Exposure to project management consultancy, delivery partners, EPC contractors, or client-side project operations.
• Knowledge of document control across all project phases from design to closeout.
• Familiarity with audit processes related to project documentation.
• Experience in document retention, archiving, and smooth project handover.
• Ability to mentor and provide guidance to junior document control staff.
• Customer-service oriented approach supporting project teams and external stakeholders.
• Skill in identifying document management challenges and improving workflows.
• Commitment to confidentiality, quality standards, and ongoing process improvement.

Additional Information

Parsons champions diversity and does not discriminate based on race, color, religion, sex (including pregnancy), national origin, age, disability, or genetic information. The company emphasizes employee well-being and provides ample opportunities for growth and career advancement.