Document Controller - National Contract

About Bechtel

Established in 1898, Bechtel Corporation has successfully completed over 25,000 projects across 160 countries worldwide. These projects have fostered economic growth, improved infrastructure resilience, broadened access to energy and essential services, and contributed toward a safer, cleaner environment. Our core strength lies in the dedication of our workforce and our commitment to delivering outstanding results aligned with our clients' goals. We serve diverse sectors including Infrastructure, Nuclear, Security & Environmental, Energy, Mining & Metals, Manufacturing and Technology, supporting projects from initial planning through to operation.

Bechtel's India division provides project support globally, having executed over 125 projects since 1994 from offices in Gurgaon, Vadodara, and Chennai. We offer career opportunities for candidates passionate about meaningful project delivery impacting communities worldwide.

Job Summary

This role requires 6 to 8 years of experience in Document Management, preferably within the EPC (Engineering, Procurement, and Construction) sector. The candidate will use industry-standard Electronic Document Management Systems (EDMS) to manage project records including registration, control, distribution, transmission, and archiving. Responsibilities involve planning and executing records management and administrative functions across critical areas such as document control, communications, file administration, and client support. The role demands handling large volumes of supplier and project documentation, developing record retention and turnover plans, and conducting training on processes and tools.

Key Responsibilities

• Demonstrate advanced proficiency with Microsoft Excel, including creating Macros.
• Handle project records in native drawing formats, such as MicroStation and AutoCAD, as well as signed and converted PDFs, Word documents, Excel spreadsheets, and PowerPoint presentations.
• Distribute project documentation from Aconex to various stakeholders including clients, suppliers, and engineering and procurement teams.
• Ensure swift retrieval of project records via Aconex system.
• Accurately publish document metadata and oversee the turnover of both electronic and physical project records as directed by the Project Management Team.
• Perform routine administrative duties associated with document control.
• Employ database management tools like MS Access alongside MS Excel; prior experience with Aconex or equivalent document management software is essential.

Qualifications and Experience

• Six to eight years of professional experience in document management.
• A graduate in any discipline with computer literacy; certification in Information and Documentation Management is an added advantage.

Required Skills and Attributes

• Excellent oral and written communication capabilities.
• A strong inclination toward automation and a passion for continuous learning.
• Analytical skills to troubleshoot issues and collaborate with global teams and vendors to devise and implement solutions.
• Interpersonal skills to provide daily user support effectively.
• Ability to prioritize multiple tasks and adapt within a dynamic work setting.
• Capability to work autonomously with minimal supervision in challenging environments.

Additional Information

The role is full-time onsite in Chennai, Tamil Nadu. Relocation assistance is not provided. The company promotes diversity and inclusion, committing to equal employment opportunity regardless of personal characteristics. Candidates with disabilities who require reasonable accommodation during hiring can request support via the provided contact.

Bechtel offers comprehensive benefits designed to promote employee growth, wellness, and work-life balance, fostering sustainable career development.