Document Controller - Fresh Graduate (UAE National)

Role Overview

We are in search of a meticulous and well-organized Document Controller to oversee and manage the flow of project and company documents. The person will be responsible for maintaining document accuracy, compliance, and ensuring smooth distribution across various departments and stakeholders.

Primary Duties

• Manage the receipt, tracking, distribution, and archiving of project and company documents following established procedures.
• Maintain registers, filing systems, and databases to keep document information precise and easily accessible.
• Verify that all documents undergo proper review, approval, and issuance as per company guidelines.
• Handle document revisions and preserve version histories, ensuring availability of the latest approved versions.
• Liaise with internal teams, clients, consultants, and contractors on document compliance and submissions.
• Generate reports detailing document statuses, pending submissions, and related control activities.
• Provide support to project teams by guaranteeing timely distribution and collection of relevant documentation.
• Oversee adherence to document management processes and quality standards consistently.
• Safeguard confidentiality and security of sensitive files and records.
• Contribute to continuous improvement efforts in document control systems and workflows.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, or related areas.
• Certification in Document Control or relevant professional training is beneficial.

Experience & Skills

• Up to one year experience in document control or similar documentation management roles.
• Strong understanding of document control protocols, records management, and filing methodologies.
• Familiarity with Electronic Document Management Systems (EDMS) and document control software.
• Competency in Microsoft Office applications, especially Excel, Word, and Outlook.
• Excellent organizational skills with a keen eye for detail and accuracy.
• Capability to handle multiple priorities and meet deadlines efficiently.
• Effective communication and coordination abilities with both internal teams and external partners.
• Knowledge of quality management frameworks and ISO documentation practices is an added advantage.
• Professional discretion in managing sensitive data and maintaining confidentiality.
• Self-driven, proactive, and comfortable operating independently or collaboratively within a team.