Document Controller

Overview

Lantern Systems Co. Ltd is seeking a skilled Document Controller to oversee the management of project documents in alignment with project specifications and company standards. This role is location-specific and involves close coordination with project teams to facilitate efficient document handling.

Key Responsibilities

• Oversee and regulate project documentation during all phases of the project lifecycle.
• Maintain document registers ensuring accurate version tracking.
• Manage incoming and outgoing project correspondence effectively.
• Upload, disseminate, and securely archive all project-related documents.
• Coordinate with project teams to ensure punctual submission of required documents.
• Utilize document management platforms such as Aconex and D365 ERP for document control.
• Compile reports, logs, trackers, and dashboards to support project oversight.
• Assist project managers with administrative tasks and reporting duties.
• Ensure adherence to company policies and client requirements regarding document control processes.

Qualifications and Skills

• Diploma or Bachelor's degree in Business Administration, Engineering, or related disciplines.
• Between 3 to 5 years of professional experience as a Document Controller.
• Proficient knowledge and hands-on experience with Microsoft Dynamics 365 (D365) and ERP systems.
• Familiarity with Aconex, Primavera, and other document management platforms.
• Advanced capabilities in Microsoft Excel, Word, and PowerPoint.
• Excellent organizational aptitude coupled with strong communication skills.
• Prior experience within construction, MEP, telecom, or infrastructure sectors is advantageous.