Associate - Project Administration

Overview

This role requires more than four years of experience in administration or operations coordination within technology, consulting, or fast-paced project environments. Preference is given to candidates with backgrounds in professional services firms or staff augmentation settings. Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and collaboration platforms like MS Teams and SharePoint is essential.

Key Responsibilities

• Serve as the main administrative contact within the practice, coordinating operational activities.
• Partner with HR to manage onboarding processes and logistical arrangements such as workspace allocation, access permissions, and compliance requirements.
• Keep comprehensive, current records including resource databases, assignment tracking, and leave schedules.
• Monitor contract timelines to facilitate timely renewals or exits, collaborating with involved parties.
• Assist in organizing and managing schedules, logistics, and documentation for meetings and review sessions across the practice.
• Support practice leadership in gathering data, tracking project statuses, and generating reports.
• Coordinate with the Project Management Office (PMO) to maintain task lists, update risks, and oversee progress dashboards.
• Help develop and sustain internal tracking tools covering resources, projects, and deliverables.
• Follow up consistently with teams regarding timesheet submission and documentation compliance.
• Act as a liaison for communication between internal teams and clients related to administrative matters.
• Ensure prompt delivery of project documentation including Detailed Assignment forms, CVs, and status reports.

Candidate Profile

• Educational credentials include a Bachelor’s degree in Business Administration, Information Systems, or related disciplines.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Effective communicator fluent in both Arabic and English, proficient in spoken and written forms.
• Understanding of fundamental project coordination concepts such as timelines and resource management.
• Maintains professionalism and confidentiality when handling sensitive information.

Company Background

Malomatia, based in Qatar, is a prominent IT services and solutions provider known for integrating local and international expertise to deliver comprehensive technology services that support clients in reaching strategic objectives. Since 2008, Malomatia has been a driving force behind Qatar's digital evolution, focusing on cloud technologies, cybersecurity, AI, and excellence in contact centers. Their mission embraces enabling the digital advancement of Qatari businesses and government entities while aspiring to be the country’s most trusted knowledge partner for digital transformation and technology-led progress.

Culture and Values

The team at Malomatia is diverse, comprising both Qatari and global IT professionals dedicated to delivering innovative digital solutions tailored to key sectors including government, healthcare, education, customs, and transport. The organization emphasizes values such as ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation, fostering a culture aimed at building a smarter society with advanced technology and talent.