Administrator

Job Overview

The Administrator role entails overseeing and coordinating a variety of administrative functions within the organization. This includes managing daily department activities, supervising staff, and ensuring the smooth operation of office services.

Key Responsibilities

• Oversee daily department operations while supporting clerical tasks.
• Handle incoming phone communications by providing information or redirecting calls.
• Maintain office supplies and equipment, ensuring availability and proper function; order stationery as needed.
• Organize and promote office events such as meetings, conferences, interviews, orientations, and training sessions.
• Provide administrative assistance to executives, senior business leaders, and other key staff members.
• Assist in organizing meetings and teleconferences, including minute-taking, transcription, and distribution of action items.
• Manage preparation and timely distribution of leadership communications, including weekly reports and monthly updates.
• Support the Executive Team in preparing for significant annual leadership and strategic meetings.
• Draft and revise various documents such as correspondence, presentations, and communications.
• Oversee orientation for new hires, including training and resource provision.
• Maintain accuracy and updates of the policy and procedure manuals alongside leadership guidance.
• Participate in Health, Safety, and Environmental (HSE) programs, safety awareness efforts, and incident management in compliance with company policies.

Required Qualifications

• Bachelor's Degree in Business Administration or a related discipline.
• At least 5 years of total work experience, including a minimum of 3 years in a relevant administrative role.
• Experience within the Gulf Cooperation Council (GCC) region for at least 2 years is considered advantageous.