Administrative Assistant

Overview

We seek a highly organized and proactive Administrative Assistant to support daily administrative and operational functions within our organization. The successful candidate will handle documentation, oversee communication among employees and external vendors, manage records, coordinate schedules, and ensure the seamless running of routine office tasks.

Key Responsibilities

• Manage daily administrative and office coordination functions.
• Organize and maintain both physical and electronic documents, files, and records.
• Draft letters, reports, spreadsheets, notices, and other administrative paperwork.
• Handle incoming and outgoing correspondence including emails and communications.
• Coordinate with employees, vendors, service providers, and other external parties efficiently.
• Track office supplies, stationery, and equipment, ensuring timely replenishment and purchase.
• Assist with the organization of meetings, appointments, schedules, and internal events.
• Maintain attendance records, leave documentation, and other employee administration files as necessary.
• Follow up with various departments on pending assignments and requirements.
• Support management by assisting with daily administrative tasks and special projects.
• Liaise with housekeeping, maintenance, security, courier services, and other service providers.
• Keep accurate records of bills, invoices, expenses, and administrative procurements.
• Collaborate with the Accounts/Finance team to gather and organize pertinent documentation.
• Manage courier services, dispatches, and document movements as needed.
• Ensure proper maintenance of office facilities and related administrative needs.
• Perform data entry tasks and maintain precise records using Excel or company systems.
• Maintain confidentiality regarding company and employee information.
• Take full ownership for assigned duties and complete them within stipulated deadlines.

Qualifications and Skills

• Bachelor's degree in Business Administration, Commerce, or a related discipline.
• Between 1 to 3 years of experience in administration, office coordination, or relevant roles.
• Proficiency with MS Excel, Word, Google Workspace, and email communication.
• Excellent organizational and time-management abilities.
• Strong communication skills, both written and verbal.
• Capable of coordinating multiple stakeholders and departments effectively.
• High attention to detail and accuracy in work outputs.
• Ability to prioritize tasks and work autonomously.
• Professional demeanor with responsibility and a positive outlook.
• Good follow-up skills to ensure timely task completion.
• Basic knowledge of accounting or ERP software is advantageous.
• Experience in vendor management and office procurement is preferred.
• Comfortable working extensively with spreadsheets and maintaining structured documentation.

Performance Expectations

• Complete administrative assignments promptly and accurately.
• Maintain thorough and organized records and documentation.
• Coordinate effectively with employees, vendors, and service providers.
• Ensure timely follow-up and resolution of pending matters.
• Manage office supplies and fulfill administrative needs efficiently.
• Help maintain smooth everyday office operations.

Additional Information

This position offers a competitive monthly salary ranging from INR 15,000 to 18,000 based on experience and skills. The role provides an opportunity to grow within an expanding organization while gaining exposure to diverse facets of business operations and potential career advancement based on performance.