Tender Executive

Overview

We are seeking a Tender Executive to manage and coordinate the entire tendering process, particularly focusing on government, institutional, and hospital tenders. This role involves monitoring tender platforms, preparing detailed tender documents, and ensuring timely submission and follow-up for smooth processing.

Key Responsibilities

• Identify applicable government, institutional, and hospital tender opportunities.
• Regularly monitor electronic tender platforms including GeM and others.
• Analyze tender documents to understand eligibility, technical, and commercial requirements.
• Compile and submit all necessary technical and commercial tender documentation within specified deadlines.
• Liaise with internal teams such as Sales, Technical, Accounts, and Management to gather necessary information.
• Prepare quotations, compliance statements, Bills of Quantity (BOQ), Earnest Money Deposit (EMD), and related paperwork.
• Coordinate with Original Equipment Manufacturers (OEMs), distributors, and suppliers to acquire required documents and product details.
• Handle pre-bid queries, clarifications, corrigenda, and any tender updates.
• Track the progress of tenders, including bid results, purchase orders, and contracts.
• Maintain organized hard and electronic records of all tender-related documents.
• Ensure all tender submissions are accurate, complete, and punctual.
• Follow up with relevant departments and customers regarding orders, documentation, and payment processing.

Required Skills and Knowledge

• Proficient in MS Word, MS Excel, and MS Office suite.
• Strong command of English for communication and documentation purposes.
• Meticulous attention to detail and ability to manage strict deadlines.
• Effective coordination, diligent follow-up, and analytical aptitude.
• Familiarity with GeM and government e-tender platforms is advantageous.