Tender Administrator

Company Overview

McKenzie Group Consulting, part of the global Bureau Veritas Group, is a leading Australian consultancy with more than 35 years of expertise in Building Surveying, Accessibility, and Compliance Management. Operating nationwide from multiple offices including Melbourne, it supports complex construction projects with a team of over 120 professionals dedicated to delivering reliable, expert services.

Role Summary

We are inviting applications for an experienced Tender Administrator to join our team managing proposals within Building Surveying, Accessibility, and Compliance services. Based in Melbourne, this full-time position involves overseeing a diverse workload of fee proposals and complex tender submissions. The role demands collaboration with stakeholders to ensure proposals are timely, accurate, and uphold company standards while driving continuous process enhancements.

Key Responsibilities

• Manage high-volume fee proposal development (100+ monthly) with focus on accuracy and quick turnaround.
• Coordinate and prioritize tender submissions to align with client deadlines and internal goals.
• Ensure all proposals meet McKenzie Group's quality and approval standards.
• Conduct detailed quality reviews assuring commercial viability and brand consistency.
• Maintain and improve proposal templates, content libraries, pricing tools, and related procedures nationally.
• Collaborate with technical teams to define project scopes and confirm deliverables.
• Keep proposal pipelines updated using Salesforce and other internal platforms.
• Identify and apply opportunities for automation and efficiency in workflows.
• Maintain up-to-date capability statements, project examples, and team profiles for proposals.

Candidate Profile

• Proven experience handling a large volume of proposals or tenders in industries like construction, engineering, or related sectors.
• Strong attention to detail and unwavering commitment to quality and precision.
• Excellent written communication with the ability to simplify technical information.
• Ability to build and maintain effective relationships with stakeholders across regions.
• Experience in process improvements, workflow standardization, and introducing automation.
• Proficiency with CRM/workflow tools; Salesforce experience preferred.
• Capability to work effectively in a high-pressure, fast-paced environment balancing speed and quality.
• Passionate about continuous improvement and operational excellence.

Benefits and Culture

• Competitive remuneration package.
• Comprehensive training and development programs.
• Access to discounted health and wellbeing resources plus employee assistance programs.
• Health insurance discounts via Bupa.
• Employee discounts through Cliqit platform.
• Superannuation salary sacrifice options.

Additional Information

This role represents an excellent opportunity to develop a rewarding career within a globally recognized organization committed to integrity and social responsibility. We encourage applicants from diverse backgrounds including Aboriginal and Torres Strait Islander peoples, veterans, and others, and provide support for accessibility during recruitment.