Specialist, CAPEX

Role Summary

The Specialist, CAPEX is responsible for overseeing the entire procurement process for Capital Expenditure, ensuring strict adherence to company procedures and key performance indicators.

Key Responsibilities

• Manage all activities associated with Capital Expenditure purchases, including critical assessment of technical specifications.
• Collaborate with internal stakeholders to define vendor lists and requirements.
• Engage with both local and international suppliers to enhance supplier quality and liquidity.
• Coordinate with Legal departments when confidential information is involved in project scopes.
• Adhere to project timelines and deadlines responsibly.
• Participate in meetings with vendors and internal clients to ensure alignment.
• Send out requests for quotation and bid invitations to external vendors.
• Evaluate and analyze incoming offers thoroughly.
• Convert purchase requisitions into purchase orders efficiently.
• Negotiate pricing, purchase terms, conditions, and warranties with external providers under the guidance of superiors.
• Recommend the best offers that balance technical, commercial, and financial advantages.
• Issue purchase orders, release orders, or contracts promptly within allocated timeframes.
• Ensure purchased products meet specified requirements and are delivered on time.
• Build and maintain ethical business relationships with vendors and internal clients.
• Contribute actively to setting procurement objectives and formulating action plans.
• Strictly comply with all company policies, legal regulations, and safety procedures.
• Oversee the entire purchasing lifecycle from request to payment completion.
• Maintain accurate documentation that fully complies with policies and procedures.
• Conduct regular analyses, prepare reports that help in cost reduction and savings.
• Take responsibility for achieving key procurement performance indicators (KPIs).
• Assist in the preparation and upkeep of standard reports related to budgeting, forecasting, and cost savings.
• Ensure all purchase orders and contracts are acknowledged and executed within required timelines.
• Perform additional duties assigned by superiors that align with company ethics and regulations.

Qualifications and Experience

The candidate should hold a bachelor's degree in business administration, supply chain management, logistics, engineering, data science, commerce, or related fields. A minimum of three years' experience in procurement is required.

Skills and Attributes

• Proficiency in Microsoft Excel.
• Ability to work effectively within a team.
• Strong time management capabilities.
• Excellent communication skills.
• Skilled negotiator.