Sound Operations Coordinator

Overview

The Toronto office of Company 3 is looking for a dedicated Sound Operations Coordinator who will collaborate closely with Managers, Producers, Mixers, and Assistant Mixers. The ideal individual will be client-focused, possess excellent interpersonal skills, be highly motivated and energetic, detail-oriented with organizational skills, and understand the complex demands of post-production sound.

Primary Responsibilities

• Manage scheduling of sound projects on Mix stages and ADR sessions, coordinating personnel and technical resources in accordance with project needs.
• Maintain clear communication of daily project activities to internal and external teams.
• Adjust priorities and reallocate tasks promptly when schedules change.
• Work with project Producers to organize and prioritize internal Sound department workloads.
• Lead and coordinate pre-production meetings to develop and update Technical Sound Specifications for each project.
• Provide ongoing updates on project status, including hours logged, overages, and any additional services rendered.
• Prepare necessary documentation for Freelancers and third-party vendors, ensuring accuracy of invoicing and payments.
• Coordinate with Producers on delivering sound assets for each project.
• Welcome clients on-site and escort them to the Mix stage as appropriate.
• Deliver exceptional customer service and collaborate with team members to manage and exceed client expectations.

Qualifications and Skills

• Prior experience in a client-facing role within Sound Post Production is essential.
• Comprehensive understanding of post-production workflows for both feature films and episodic content, including final mastering and delivery of picture and sound.
• Familiarity with scheduling processes in post production and managing deadlines.
• Technical knowledge covering ADR, Foley, Premixing, Mixing, Print Masters, M&E creation, and mixing deliverable formats such as Stems, 5.1, 7.1, ATMOS, IMAX, DME, etc.
• Experience with streaming platforms, broadcast networks, and international distribution requiring creation of completed masters in multiple formats.
• Capability to thrive in a fast-paced, high-pressure environment managing competing priorities and tight deadlines.
• Strong organizational skills, great attention to detail, and the ability to work autonomously and collaboratively with various internal teams.
• Excellent verbal and written communication skills and aptitude for rapid learning and processing of information.
• Proficient keyboarding skills and working knowledge of MS Word, Excel, and Outlook; experience with ClickUp and MS Teams is advantageous.
• Availability to work afternoon/evening shifts and overtime, including weekends, when required.

Additional Information

This position is eligible for overtime pay. The pay range is between 21 and 24 Canadian dollars per hour, reflective of qualifications, experience, and other factors as determined by the company. Company 3 offers a comprehensive benefits package to eligible employees depending on hours worked and location. The company prides itself on its commitment to diversity, equity, and inclusion, ensuring a welcoming and supportive environment for all employees.

Applicants requiring accommodations during the recruitment process should notify the HR representative. Both internal and external candidates are invited to apply. Company 3 commits to communicating hiring decisions to interviewed candidates in accordance with applicable laws.