Senior Technical Documentation Administrator

Overview

This role is a senior-level technical documentation administrator position based in Ras Laffan, Qatar, offered on a 24-month contract. The incumbent will operate onsite five days a week, primarily focusing on the LOTS project, providing domain expertise and coordinating closely with team members to support and execute project tasks.

Key Responsibilities

• Offer domain knowledge and collaborate with colleagues on the development and execution of the LOTS project.
• Assist in compiling internal management reports and conduct relevant analyses.
• Perform data entries and generate reports using SAP, including dashboard operations.
• Prepare presentation materials and various reports for management and stakeholder consumption.
• Ensure efficient coordination and execution of administrative and clerical activities related to LOTS and other project management functions.
• Manage incoming and outgoing correspondences by timely receiving, registering, and distributing documents.
• Maintain a well-organized filing system for quick and easy accessibility of all documentation.
• Support division personnel in the preparation and timely issuance of documents and reports.
• Assemble document packages, prepare controlled and non-controlled copies, maintain records, and verify information accuracy prior to release.
• Monitor databases and produce routine reports reflecting the status of critical issues.
• Arrange meetings, take minutes, prepare monthly status reports, and ensure their distribution to pertinent parties.
• Coordinate with various company departments to uphold documentation management and archiving standards.
• Apply knowledge of Project Management System policies and procedures effectively.
• Maintain records in a manner compliant with audit requirements.
• Engage in reviewing, improving, and implementing enhanced business processes and workflows.

Challenges and Work Context

• Clarify procedural formalities as needed to various stakeholders.
• Provide prompt support across multiple business functions.
• Demonstrate proficiency in SAP ESM/MM modules to accurately process relevant transactions.
• Identify and troubleshoot system-related issues impacting order releases, service entry sheets, and payments.
• Highlight work demands and unresolved matters to facilitate timely resolutions.

Qualifications & Experience

• Preference for candidates holding a Bachelor's degree in Business Administration or an equivalent qualification from a recognized university.
• A minimum of three years’ relevant experience managing databases and data repositories.
• At least one year of exposure to scheduling and calendar management.
• Strong computer skills with advanced capability in MS Word, Excel, PowerPoint, and Outlook.
• Familiarity with MS Access is beneficial.
• Mandatory working knowledge of SAP systems.