Senior Payroll Specialist

About the Role

Flatpay is seeking an experienced Senior Payroll Specialist to manage the complete monthly payroll process for over 330 employees, with plans to expand to approximately 700 employees. This position requires ensuring timely and precise payroll execution in accordance with UK regulations.

Key Responsibilities

• Oversee the entire payroll cycle monthly for 330+ staff, preparing for business growth.
• Collaborate with various departments and team leads to verify payroll data accuracy and completeness.
• Ensure compliance with UK payroll laws including PAYE, National Insurance, statutory payments, employee benefits, and pension auto-enrollment.
• Prepare pension contribution reports and coordinate submissions to pension providers.
• Record and post monthly payroll journal entries ensuring accurate accounting of payroll expenses.
• Submit real-time payroll data to HMRC via RTI accurately and punctually.
• Keep employee payroll records updated, managing joiners, leavers, and contractual changes.
• Respond to and resolve employee payroll queries professionally and promptly.
• Handle sensitive payroll information with confidentiality and according to data protection standards.
• Support Senior Accountant in month-end closing, payroll reconciliations, and related financial reporting.
• Assist the Finance team with various ad hoc payroll and finance tasks.
• Work closely with HR to maintain accurate and timely payroll information flow between departments.

Skills and Personal Attributes

• Exceptional attention to detail to minimize payroll errors impacting employees.
• Excellent communication skills for addressing payroll-related queries clearly and professionally.
• Strong organizational abilities and self-management to meet deadlines without supervision.
• High level of discretion and integrity when managing confidential employee data.
• Proactive problem-solving capabilities to detect and resolve payroll discrepancies effectively.
• Team player with a collaborative approach.

Company Values

• Promoting a positive and vibrant work culture that nurtures happy employees.
• Maintaining respect and professionalism within teams and with customers.
• Encouraging ownership and responsibility for individual work contributions.
• Fostering commercial thinking and focusing on value creation.
• Setting ambitious goals and striving to surpass them.
• Supporting open debate and making decisions based on merit rather than hierarchy.

Qualifications and Experience

• Demonstrated experience managing end-to-end payroll in the UK.
• In-depth knowledge of UK payroll legislation, including PAYE, NI, statutory leave payments, auto-enrollment, and RTI compliance.
• Experience with payslip management, benefits administration, and pension processes.
• Advanced proficiency in Excel, comfortably handling large data sets.
• Familiarity with commission-based payroll calculations.
• Proficient with payroll software such as PayEscape, Phase 3, or equivalent cloud-based systems.
• Fluency in English.
• Legal right to work in the UK without visa sponsorship.

Desirable Qualifications

• Holding or pursuing the Chartered Institute of Payroll Professionals (CIPP) certification.
• Previous experience in a rapidly growing or scaling organisation.

Benefits

• Generous holiday entitlement starting at 20 days and increasing to 25 with service, plus an extra day per year up to 25 days.
• Access to an Employee Assistance Programme offering confidential support.
• Private Medical Insurance for all employees.
• Health Cash Plan to reclaim everyday health costs.
• Regular social events on a monthly basis.
• Free unlimited snacks and beverages in the office environment.

Recruitment Process

• Initial CV review for experience and fit by Talent Team.
• A 30-minute initial discussion to cover background and motivations.
• Video interview with the Senior Accountant.
• Completion of an online assessment.
• Final interview with Head of HR and Head of Finance.
• Prompt offer to successful candidates.

About Flatpay

Founded in 2022 in Copenhagen, Flatpay simplifies card payments for SMEs through transparent pricing with a low flat rate and no monthly fees for point-of-sale and payment solutions. Operating across several European countries including the UK, Flatpay is committed to adapting solutions to meet the changing needs of its clients, emphasizing partnership and innovation.