Secretary / Executive Assistant

About Anahad Pharma

Anahad Pharma is one of Mumbai's fastest expanding pharmaceutical distributors, serving over 2000 pharmacies with stock directly sourced from multiple multinational pharma companies. Our mission is to deliver quality medicines efficiently and reliably to our customers.

Role Overview

The Executive Assistant will support the Managing Director (MD) by efficiently managing daily operations and executive tasks. The position demands a highly professional individual who is detail-focused and adept at handling confidential information. Strong organizational and communication capabilities are critical for success in this role.

Key Responsibilities

• Efficiently manage the MD’s calendar, scheduling meetings and appointments while addressing any conflicts.
• Follow up consistently on tasks and projects assigned by the MD, ensuring timely progress and providing updates.
• Serve as the main communication link between the MD and both internal departments and external contacts, maintaining professionalism and discretion in all correspondence.
• Organize and prepare for meetings by setting agendas, taking minutes, and distributing necessary documents, ensuring actions are followed through.
• Arrange travel logistics for the MD, including booking flights and accommodations and addressing any travel complications.
• Prepare and manage important documents, reports, and presentations while maintaining systematic filing.
• Support project management efforts by monitoring milestones and deadlines to ensure timely completion.
• Carry out various administrative duties such as processing expense reports, managing office supplies, and maintaining records.
• Assist with personal tasks as required by the MD.
• Foster communication and cooperation among different departments by acting as a liaison for the MD.

Requirements

• Bachelor’s degree in Business Administration, Management, or a closely related discipline.
• Proven previous experience as an Executive Assistant or in a similar role supporting senior leadership.
• Excellent organizational and time management capabilities.
• Strong follow-up aptitude with the ability to handle several tasks or projects concurrently.
• Exceptional oral and written communication skills.
• Proficiency in Microsoft Excel.
• Capable of maintaining strict confidentiality with sensitive information.
• Detail-oriented and capable of effective problem solving.
• Self-motivated, adaptable, and able to operate independently with minimal oversight.

Additional Information

This is a full-time position working during day shifts at the Mumbai office.