- Experience
- Any
- Salary
- —
- Openings
- 1
- Posted
- 3 hours ago
- Work mode
- In office
- Resume
- Required to apply
Sign in to tell us what does and doesn't work for you here — it sharpens every match we show you.
Job description
About ActAI
ActAI is dedicated to creating proactive, intelligent applications for over 5 billion users worldwide who currently use basic apps like email and calendars but are not accustomed to AI interfaces. Our mission is to simplify complex prompting by enhancing conversations, errands, organization, and workflows with smart, reliable solutions that minimize hallucinations and ensure persistent context and real-world task completion. We strive to help individuals organize their lives efficiently so they can focus on meaningful activities.
Role Overview
We are seeking a Recruiting Operations Coordinator to support the growth of our hiring processes. This position involves ensuring smooth hiring operations across different teams and locations by coordinating interviews, managing candidate communications, maintaining ATS data, generating reports, and providing recruiter support. The ideal candidate thrives in dynamic environments and values attention to detail and execution quality.
Key Responsibilities
- Schedule and coordinate interviews involving candidates and hiring teams.
- Manage effective communication with candidates throughout hiring stages.
- Maintain quality and consistency in ATS records and workflows.
- Monitor hiring pipelines and ensure timely follow-up actions.
- Assist recruiters and hiring managers with operational tasks.
- Generate reports, summaries, and relevant recruitment metrics.
- Identify and suggest improvements to hiring processes.
- Ensure candidates have a positive experience throughout recruitment.
Qualifications and Skills
- Previous experience in recruitment coordination, talent acquisition operations, or administrative support roles.
- Exceptional organizational and project management abilities.
- High degree of attention to detail and commitment to tasks.
- Capability to prioritize and manage multiple assignments simultaneously.
- Strong verbal and written communication skills.
- Familiarity with ATS platforms and proficiency in spreadsheet tools.
- Self-motivated with a strong sense of ownership and initiative.
Work Environment
Our teams are small yet highly proficient, emphasizing autonomy, swift problem-solving, and personal accountability. Each member contributes directly to company success in this hands-on culture.
Interview Process
Suitable candidates will undergo up to three interviews, which may be held virtually or onsite. We prioritize speed, openness, and decisive communication throughout recruitment.