Receptionist / Front Office Executive

About the Role

The Receptionist position at Vijay Sales Head Office involves acting as the principal point of contact for incoming visitors, telephone inquiries, and administrative coordination. This role demands exceptional communication skills, organizational aptitude, and a professional demeanor in welcoming guests, managing calls, and supporting internal processes.

Key Responsibilities

• Welcome and assist guests, customers, and vendors visiting the Head Office, ensuring a hospitable environment.
• Guide visitors to relevant meeting rooms or departments and coordinate guest requirements with housekeeping or administrative teams as necessary.
• Answer, screen, and direct incoming calls appropriately while maintaining clear and professional communication.
• Manage scheduling and logistics for Directors' meetings, including room bookings and coordination.
• Regularly update and distribute the Head Office phone extension list to concerned teams on a monthly basis.
• Coordinate job interviews, team meetings, and guest escalations effectively.
• Assist with incoming and outgoing correspondence, courier handling, and maintain front desk records.
• Keep the reception area tidy and organized at all times.

Required Experience and Qualifications

• Completed Higher Secondary Certification (HSC) or a graduate degree in any field.
• 1 to 3 years of experience in receptionist, front office, or administrative roles, preferably within corporate settings.
• Proficiency in MS Office applications such as Word, Excel, and Outlook, as well as handling phone systems.
• Strong verbal and written communication skills, professional appearance, and behavior.
• Ability to multitask efficiently and manage time effectively.
• Customer service mindset and orientation.

Competencies

• Attention to detail.
• Excellent interpersonal skills.
• Capability to work under pressure and prioritize tasks accordingly.
• Maintaining confidentiality and reliability.

Additional Information

• Candidates selected are expected to join immediately.
• Formal attire is mandatory for attendance.
• Please bring an updated resume and two professional passport-sized photographs for the interview.
• Original documents including 12th standard certificate, PAN card, and Aadhar card must be presented at the interview.