Project Administrator (Architecture & Design)

Overview

VK Design and Projects Pvt. Ltd., also known as VK Group, is an interdisciplinary design and project management firm located in Pune. Comprising divisions such as Architecture, Environmental, Interior, Operations, and Urban, VK Group is committed to fostering creativity and innovation through its unique philosophies across its entities.

Key Responsibilities

• Provide comprehensive administrative assistance to the Associate Architect, including document preparation and management of all correspondence.
• Prepare proposals, billing documents, memoranda of understanding (MOUs), and consultant work orders.
• Support the Partner in recovery processes by providing required data promptly.
• Ensure timely and precise management of electronic and physical filing systems.
• Maintain records of all inbound and outbound project documentation.
• Track agreed targets and provide timely reminders to relevant team members.
• Manage electronic billing data effectively.
• Play a key role in maintaining documentation related to ISO and Management Information Systems (MIS), including data generation and analysis for accounting and management review meeting (MRM) needs.
• Maintain weekly timesheets and records associated with team meetings.
• Conduct induction for new team members.
• Establish and sustain effective communication links with clients and consultants.

Desired Skills and Attributes

• Experience actively engaging in team communication channels while maintaining confidentiality and accurate records.
• Strong verbal and written communication capabilities.
• Ability to work autonomously and collaboratively within a team setting.
• High attention to detail and accuracy.
• Demonstrated eagerness to learn and enhance skills continually.
• Adherence to company values including honesty, punctuality, and sincerity.
• Adaptability and flexibility with a primary focus on company success.
• Capability to work effectively under pressure and meet deadlines.

Eligibility

Applicants should hold a Bachelor of Commerce degree in any specialization.