Procurement cum Document Controller

Key Responsibilities

• Receive requests for purchases and obtain quotations from authorized suppliers.
• Issue purchase orders and track deliveries to guarantee timely receipt of materials.
• Liaise with suppliers to discuss pricing, delivery schedules, and order progress.
• Manage supplier databases, procurement records, and keep comprehensive purchasing files.
• Verify supplier invoices with corresponding purchase orders and delivery notes for accuracy.
• Monitor stock levels and collaborate with warehouse staff to prevent shortages.
• Organize, update, and maintain all procurement documents including contracts, technical data sheets, and communications.
• Ensure proper filing, indexing, retrieval, distribution, and archiving of documents.
• Manage document revisions and maintain registers in line with company protocols.
• Compile procurement reports, outstanding purchase order summaries, and document status updates.
• Support audit processes by providing necessary procurement and document control documentation.
• Undertake additional tasks as directed by management.

Qualifications and Experience

• Possess a Bachelor's degree or diploma in Supply Chain Management, Business Administration, or related field.
• At least three years of experience working in procurement and document control, ideally within manufacturing or industrial sectors.
• Familiarity with ERP or SAP platforms and proficiency in Microsoft Office tools.

Competencies

• Strong skills in procurement and supplier coordination.
• Expertise in managing documents and controlling records.
• Effective negotiation and communication abilities.
• High attention to detail and precision in work.
• Efficient time management and capability to handle multiple tasks.
• Capability to perform well under pressure and adhere to deadlines.