Procurement Coordinator

Overview

The Procurement Coordinator plays a vital role in managing the complete procurement cycle. This includes collaborating with suppliers, issuing requests for quotations, processing purchase orders within ERP platforms, monitoring deliveries, and maintaining accurate procurement documentation while adhering to organizational protocols.

Primary Responsibilities

• Collaborate with internal teams to handle procurement requests efficiently.
• Generate and distribute RFQs to authorized suppliers.
• Collect, analyze, and compare supplier quotations and commercial proposals.
• Create and process purchase orders utilizing ERP software.
• Monitor supplier performance to ensure punctual delivery of goods and services.
• Maintain updated records, procurement tracking systems, and supplier databases.
• Liaise with logistics, warehouse, and finance departments to align operations.
• Address issues concerning deliveries, invoices, and supplier relations promptly.
• Assist in vendor evaluations and prequalification processes.
• Ensure compliance with procurement policies and procedures consistently.
• Prepare regular procurement reports and provide status updates to stakeholders.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, Commerce, Engineering, or a related field.
• Five to seven years or more of experience in procurement, purchasing, or supply chain coordination roles.

Skills and Competencies

• Deep understanding of procurement and purchasing procedures.
• Experience managing suppliers and vendor relationships effectively.
• Proficiency in administering RFQ and RFP processes.
• Hands-on experience with ERP systems and Microsoft Excel.
• Strong negotiation and communication abilities.
• Excellent planning, coordination, and multitasking skills.
• Meticulous attention to detail and expertise in documentation control.