Office Administrator

About the Company

Dr Wise Consulting Services LLP is a dynamic and expanding professional firm dedicated to delivering efficient consulting and business solutions. Currently, they seek a dependable, organized, and professional Office Administrator to manage daily office functions, client and employee coordination, record-keeping, and to ensure smooth operational flow.

Role Summary

The Office Administrator will oversee routine administrative duties including communications, documentation, coordination, scheduling, and follow-ups, playing a pivotal role in daily office management. The position is suited for individuals who are articulate, presentable, proactive, and skilled in interacting with diverse stakeholders. Preference will be given to candidates with backgrounds in Insurance, Loans, Banking, Finance, Customer Service, Sales Coordination, or Office Administration.

Key Responsibilities

• Manage inbound and outbound calls with professionalism.
• Maintain effective communication with clients, customers, staff, and business partners through phone, WhatsApp, email, and other official channels.
• Follow up with clients to secure pending information or documents.
• Coordinate internally for seamless task completion.
• Organize and maintain physical and digital office files, documents, registers, and records with confidentiality and precision.
• Perform daily office administrative tasks including printing, scanning, photocopying, and filing.
• Prepare and upkeep Excel spreadsheets and basic reports accurately.
• Schedule meetings, coordinate appointments, and notify relevant team members about important activities.
• Facilitate smooth interaction at the front desk by welcoming clients and visitors, understanding their needs, and directing them appropriately.
• Coordinate with various departments and assist in team management to ensure effective communication and task execution.

Candidate Profile

• Confident, professional demeanor with strong verbal communication skills.
• Well-organized, responsible, and capable of multitasking and follow-ups.
• Presentable, disciplined, and proactive with a positive attitude towards learning.
• Basic proficiency in computers and Excel required.
• Good team player with the ability to manage tasks independently.
• Preference for candidates who can communicate in multiple Indian languages including Kannada, Telugu, Hindi, English, and Tamil.
• Experience in Insurance, Loans, Banking/Finance, Financial Services, Customer Support, Sales Coordination, Front/Back Office, or Client Relationship will be advantageous.
• Freshers with excellent communication skills and a willingness to learn are welcome.
• Female candidates aged 25 to 35 years are highly preferred.
• Applicants should be willing to work from the Bengaluru office, preferably residing nearby (within 2–5 km radius).

Education & Eligibility

Candidates with PUC, Diploma, or any Graduate degree qualification may apply. The role is open to freshers and experienced candidates. Female candidates are most preferred. Basic computer literacy and comfort in handling calls, emails, WhatsApp, and documentation are essential.

Remuneration

The monthly salary ranges between ₹20,000 and ₹25,000, dependent on relevant experience, communication skills, computer proficiency, industry background, interview performance, and responsibilities undertaken. Applicants with insurance or loan-related expertise and strong communication skills may be eligible for higher salary offers.

Location

This role requires physical presence at Dr Wise Consulting Services LLP, Ground 402-B-1, Sundara Arcade, Mysore Road, Opp. Gopalan Mall, Mysore Road Pillar No. 476, ITI HBCS Layout, Nayandahalli, Bengaluru Urban, Karnataka – 560039. Preference is given to candidates residing nearby for regular attendance and convenience.

Additional Information

Joining Dr Wise Consulting Services LLP offers a professional work environment with opportunities to develop administrative, coordination, and client communication skills. The position encourages ownership of responsibilities, fosters personal and professional growth, and supports building a lasting career within the organization.