Procurement Assistant

About Radisson Hotel Group

Radisson Hotel Group ranks among the globe's largest hospitality groups with over 1,500 hotels across more than 95 countries operating under ten distinct brands. The group's philosophy centers on delivering exceptional service through the "Yes I Can!" promise and believes in the impact of every interaction to create meaningful experiences.

Role Overview

The Radisson RED team is looking for an attentive and proactive Procurement Assistant focused on audit support and assisting department leaders in the ordering and stock control processes. This role demands physical stamina as it involves receiving and verifying deliveries as well as managing inventory storage.

Primary Duties

• Conduct internal audit procedures by following purchasing protocols including requisitions, approvals, quotations, purchase orders, and supplier selection processes.
• Keep thorough documentation archives comprising requisitions, bids, approvals, contracts, purchase orders, receipts, and invoices.
• Verify supplier data for correct setup, necessary approval, and identify duplicates or suspicious entries.
• Record supplier selection decisions and any deviations from competitive bidding policies.
• Ensure matching of purchase orders, receiving records, and invoices prior to payment approvals.
• Monitor exceptions and corrective actions with documented evidence of resolutions.
• Safeguard confidential information and report possible conflicts of interest.
• Collaborate with heads of departments to align ordering needs with budget limitations and maintain clear communication regarding stock levels.
• Coordinate with suppliers to guarantee timely and accurate order deliveries, facilitating smooth operational workflows.
• Oversee receiving processes ensuring that deliveries correspond with purchase orders in quantity and quality.
• Report discrepancies between ordered and received goods to relevant department heads and accurately log items into the inventory system.
• Manage stock storage efficiently to allow easy access, reduce waste, and ensure compliance with health and safety regulations.
• Perform routine inventory audits to maintain precise stock levels and avoid overstocking or shortages.
• Assist with accounts payable tasks including verification of invoices and proper record keeping.
• Ensure accurate coding and posting of invoices in the accounting systems and support month-end closing related to purchasing and stock management.
• Work closely with the Finance team to maintain compliance with internal controls.

Requirements

• At least 2 to 3 years of experience in hospitality purchasing, receivables, and finance/accounting.
• Mandatory experience using purchasing software.
• Proven background handling procurement, delivery inspections, and inventory control.
• Basic knowledge of accounts payable and financial processes.
• Physically capable of lifting, inspecting, and moving goods.
• Exceptional attention to detail and strong organizational skills.
• Ability to work autonomously and manage deadlines effectively.
• Good interpersonal and communication skills facilitating cross-department cooperation.

Preferred Qualifications

• Diploma or degree in Hospitality Management, Finance, Accounting, or related disciplines.
• Experience within hotel or hospitality operational environments.
• Familiarity with inventory management systems and procurement best practices.

Personal Attributes

• Reliable and ethical with integrity in all dealings.
• Proactive, hands-on work style.
• Collaborative team player capable of working well across varied departments.
• Strong problem-solving aptitude coupled with effective time-management skills.

Physical and Work Conditions

• This is an active role requiring frequent lifting, stock handling, and extended periods of standing and walking.
• Candidates must be physically fit to safely perform all essential job functions.

Work Eligibility

• Applicants must have full and unrestricted work rights in New Zealand and no visa sponsorship will be provided.
• Eligible candidates include those with valid work authorization for the entire employment duration.

Additional Information

Joining Radisson Hotel Group means being part of a global hospitality brand that values every moment and invests in employee growth and development. Employees enjoy access to exclusive global perks such as discounted stays at over 1,500 hotels, special rates for friends and family, and discounts on food, beverage, and spa services. Radisson encourages diversity, inclusion, and career progression and supports employees to make a meaningful impact both professionally and personally.