Personal Assistant - Technology and Transformation Team

Company Overview

Join a global professional services firm recognized for innovative problem-solving and impactful client delivery. This New Zealand office embraces a culture of inclusion, diversity, and personal growth, inspired by the values of Te Tiriti o Waitangi and a commitment to the indigenous tangata whenua.

Role Summary

The Technology and Transformation (T&T) group seeks a Personal Assistant based in Wellington. Reporting directly to Partners, you will provide essential administrative and organizational support, helping drive key initiatives and ensuring smooth operation of daily activities.

Key Responsibilities

• Efficiently manage and prioritize Partner schedules, arranging meetings while proactively resolving conflicts.
• Coordinate travel plans and accommodation logistics, supporting both internal and external event preparations.
• Handle financial duties including expense reporting and invoice processing for Partners, as well as assisting the Consulting team with financial workflows.
• Maintain and update critical business applications such as CRM, time tracking, and billing systems.
• Contribute actively to developing and nurturing office culture through initiatives and communication management.
• Implement and sustain streamlined office processes to boost operational efficiency.
• Manage professional correspondence and inquiries, ensuring timely and accurate communication.
• Work collaboratively with support teams across the organization to ensure cohesive assistance.
• Support event and meeting logistics, including preparation of materials and content to guarantee successful outcomes.

Candidate Profile

• Previous experience in a comparable personal assistant or administrative role showcasing professionalism and approachability.
• Demonstrated organizational excellence with the ability to manage multiple priorities simultaneously.
• Strong client service orientation with effective communication skills across all levels.
• Aptitude for building and maintaining effective working relationships internally and externally.
• Proficiency with Microsoft Office suite.
• Eagerness to learn, take initiative, and demonstrate meticulous attention to detail, especially in forward planning.

Additional Information

This firm values the impact its employees make and fosters a workplace culture built on trust, balance, wellness, and inclusion. It offers benefits such as subsidized health insurance, income protection, annual leave, social activities, wellness programs, volunteer days, and environmental sustainability efforts.

Equal Opportunity Statement

The company encourages applicants from diverse backgrounds, including those who may not meet every qualification but are passionate about the role. It is an equal opportunity employer committed to inclusive hiring practices.

Security Notice

Beware of fraudulent communications posing as recruiters. Official communications will only originate from specific company domains. Suspicious emails should be verified via direct contact.