Permitting Coordinator

Overview

Wood is seeking a Permitting Coordinator for a 12-month contract based in Singapore to support a long-term brownfield Oil & Gas EPCM contract and expanding onshore maintenance, operations, and engineering projects.

Responsibilities

• Serve as the primary liaison with Government Authorities regarding permitting activities, submissions, and approvals for the project.
• Track and ensure all work aligns with Project Procedures and applicable safety and quality standards from Wood and client.
• Assess the permitting schedule created by the project team to confirm timelines are feasible given authority approval durations.
• Inform the project team of new or revised governmental regulations affecting the project.
• Prepare requisitions for engaging consultants designated as Qualified Persons (QP) for the project.
• Prepare requisitions for Authorized Examiner services to manage statutory pressure vessel registrations with the Ministry of Manpower.
• Evaluate bids for consultant and authorized examiner services and organize tender interviews as needed.
• Monitor the timely preparation of official authority documentations and calculations by various disciplines to meet submission deadlines.
• Track detailed schedules for authority approvals and expedite document issuance by stakeholders.
• Arrange regular coordination meetings with involved parties and manage follow-ups on discussed issues.
• Coordinate with consultants (QP), mechanical & electrical PE, third-party consultants (Accredited Checker, Registered Inspectors, Authorized Examiners), and government authorities to resolve queries.
• Organize meetings and document minutes with QP and Authorized Examiner for project clarifications.
• Collaborate with owner, consultants, and construction teams throughout construction and inspection phases.
• Facilitate site clarifications between consultants, authorized examiner, and construction team related to authority requirements.
• Prepare authority inspection requirements and scheduling during Temporary Occupation Permit (TOP) and Certificate of Statutory Completion (CSC) stages.
• Oversee construction progress to ensure timely completion for TOP/CSC inspections.
• Distribute relevant project information among team members ensuring info availability at all work phases.
• Maintain project filing per quality procedures and liaise with other groups as needed.
• Complete proper project closeout activities.
• Participate in internal vendor coordination and engineering review meetings to fully understand scope of work.
• Attend all required project meetings and quality audits.
• Provide progress reports on Permitting Coordinator discipline activities within timelines.
• Assist subcontract team with closing consultant and authorized examiner contracts.
• Draft lessons learned from the project.

Qualifications

• Degree or diploma in Civil/Structural Engineering or Architecture with minimum 5 years’ experience in civil/structural consultants or architectural firms handling industrial projects such as refinery, petrochemical, chemical, power, or pharmaceutical plants.
• Familiarity with local authority codes, regulations, and submission procedures.
• Experience in permitting processes, specifically with Indonesian authorities.
• Strong interpersonal and communication skills with demonstrated initiative.

Additional Details

Wood is dedicated to equal opportunity employment, welcoming diverse backgrounds. This role is open to candidates who meet the qualification criteria. The recruitment process starts promptly upon application.

Wood is a global leader in consulting, engineering, and operations supporting energy and materials sectors with a focus on safe, predictable delivery and lowering carbon impact.

We value diversity and provide fair employment consideration regardless of race, color, age, religion, gender, nationality, disability, sexual orientation, or veteran status in compliance with laws.