Payroll Specialist

Role Overview

The Payroll Specialist is responsible for processing and validating payroll details to guarantee accuracy in wages, deductions, and tax information. This includes oversight of both manual and electronic timekeeping records, managing direct deposits, payroll corrections, and responding to employee inquiries. The specialist also runs various payroll reports, reconciles accounts, and prepares detailed summaries on earnings, deductions, and taxes.

Key Responsibilities

• Accurately process payroll and review for errors in wages, deductions, and tax adjustments.
• Maintain and validate timekeeping data through manual and computerized systems.
• Manage direct deposit transactions and handle payroll amendments and employee concerns.
• Generate and interpret payroll reports, reconcile accounts, and compile earnings and tax deduction statements.
• Address complex customer payroll issues with discretion and confidentiality.
• Ensure all corrections and adjustments to payroll errors are complete and timely.
• Update and maintain payroll system information, including pay rates, employee transfers, garnishments, and tax configurations.
• Comply with federal and state payroll regulations across multiple jurisdictions.
• Implement process improvements and maintain systematic payroll documentation.

Required Qualifications

• Associate degree or equivalent education plus a minimum of three years' payroll experience.
• Proficient in payroll reporting, account reconciliation, and timekeeping system operations.
• Familiarity with Oracle payroll software, UKG/Kronos timekeeping systems, and advanced Microsoft Excel skills.
• Strong attention to detail, excellent communication abilities, and effective multitasking skills.
• Ability to maintain high confidentiality and deliver excellent customer service.