Payroll & Finance Executive

Overview

We are looking for a skilled Payroll & Finance Executive responsible for managing comprehensive payroll processing in Ireland, along with supporting broader finance, compliance, and reporting functions. The ideal candidate will possess in-depth technical expertise in payroll, meticulous attention to detail, and the capacity to collaborate effectively across HR, Finance, and external payroll partners. Holding an IPASS qualification is highly desirable.

Key Responsibilities

• Execute, verify, and reconcile weekly and monthly payrolls for Irish employees.
• Handle a significant volume of payroll amendments each cycle, ensuring precision and regulatory adherence.
• Address employee inquiries related to PAYE, USC, PRSI, BIK, leave entitlements, and third-party deductions.
• Perform manual payroll calculations when necessary.
• Establish and manage payroll deductions such as pensions, TaxSaver, Cycle to Work, VHI, loans, and savings schemes.
• Manage defined benefit and defined contribution pension payrolls for active and deferred participants.
• Engage with pension trustees/providers and resolve pension-related queries.
• Carry out annual pensioner existence verifications and related control measures.
• Coordinate VHI renewals, process monthly adjustments, and update premiums accordingly.
• Prepare documentation such as salary certificates, social welfare forms, mortgage, and loss of earnings paperwork.
• Submit statutory payroll and finance filings, including ROS ERR, VIES, CSO reports, Kantar sales reports, and other obligatory submissions.
• Ensure strict compliance with Irish Revenue requirements, employment legislation, and internal governance policies.
• Plan and execute payroll audits, maintaining documentation of payroll risks and controls.
• Produce weekly and monthly payroll journals for standard and accrual entries.
• Upload payroll journal entries into SAP or equivalent ERP systems.
• Perform reconciliations of payroll general ledger accounts and balance sheets utilizing Blackline or similar software.
• Support statutory pension and payroll audits and collaborate on year-end finance activities with management accounting teams.
• Collaborate closely with central HR, Recruitment, Finance, Banking, and external service providers.
• Manage preparation and distribution of monthly third-party payments, remittance advices, and backup documentation.
• Provide operational support and supervision during absences of the Payroll Manager and other team members.

Benefits

• Enjoy a 20% discount on Marks & Spencer products and select third-party brands for you and a household member after completing probation.
• Receive a competitive holiday allowance with an option to purchase additional leave.
• Benefit from a customized induction and ongoing training to foster your growth from the start.
• Access market-leading family policies, including parental, adoption, and neonatal leave provisions.
• Utilize 24/7 wellbeing resources such as virtual GP consultations and mental health services.
• Participate in one paid volunteer day each year to support a meaningful cause.

Inclusion and Support

Marks & Spencer is dedicated to cultivating an inclusive and diverse workforce where everyone can thrive. We encourage applicants to disclose any support or accommodations needed during the recruitment process to ensure an equitable experience.