Operation Executive - Events & Exhibitions

About the Company

First Spark India Ventures Private Limited is a Mumbai-based company specializing in Corporate Events, Exhibitions, and Experiential Marketing. Established in 2013, the firm manages corporate events and exhibitions across India, supported by in-house creative and fabrication teams.

Role Overview

The company is seeking a dynamic and responsible Operations Executive focused on Events and Exhibitions to manage on-site execution of various projects.

Key Responsibilities

• Manage on-site operations during events and exhibitions.
• Conduct site visits and prepare comprehensive recce reports.
• Analyze project requirements to generate final deliverable lists and execution checklists.
• Collaborate with internal teams including Client Servicing, Creative, and Fabrication departments.
• Ensure timely delivery of materials and deliverables to venues.
• Liaise with vendors, hotels, venues, and service providers.
• Ensure attendance of vendors and staff according to scheduled call times.
• Oversee setup, installation, event execution, and dismantling activities.
• Verify quantities, specifications, and quality of deliverables at the venue.
• Maintain accurate documentation, including photographs, checklists, and reports.
• Immediately identify and resolve any on-ground operational issues.

Candidate Requirements

• Graduates or undergraduates are welcome; freshers may apply.
• Excellent communication and coordination skills.
• Strong ability to follow up and execute plans effectively.
• Basic proficiency with MS Office, Excel, and Google Sheets.
• Willingness to travel locally and work at event venues during evening or night hours.
• Highly organized, responsible, and deadline-oriented.
• Flexibility to work irregular hours depending on event requirements.
• Hands-on attitude ensuring all commitments for event/exhibition delivery are met accurately on site.