Office Manager

Position Overview

We are seeking an Office Manager to oversee daily activities at Xsolla's Dubai location. This role is pivotal in ensuring the smooth functioning of office operations, assisting both employees and visitors, and managing key relationships with vendors and facility providers. The Office Manager also ensures the workplace remains welcoming, efficient, and compliant with all local regulations and standards.

About Xsolla

Xsolla is a worldwide commerce company offering comprehensive tools and services dedicated to addressing the challenges of the video game industry. Our partners span from independent developers to AAA studios, leveraging Xsolla to fund, market, distribute, and monetize their games effectively. With headquarters in Los Angeles, California, Xsolla serves as the merchant of record for over 1,500 game creators, enabling them to expand their reach globally.

Key Responsibilities

• Administer everyday office management, including procurement of supplies, maintenance of facilities and equipment, and vendor relationship oversight.
• Act as the primary contact point for visitors, partners, and newly hired staff at the Dubai office.
• Liaise with building management, IT support, and external facilities vendors to promptly address any office-related issues.
• Coordinate onboarding processes for new hires, including arranging workspaces and preparing introductory materials.
• Oversee office financials such as budgeting, invoice processing, and contract management to maintain cost-efficient operations.
• Plan and execute internal events, celebrations, and team-building activities.
• Ensure compliance with local health, safety, and administrative requirements.
• Assist visiting executives and teams by managing local logistics encompassing travel arrangements, meeting venues, and hospitality support.

Qualifications & Skills

• Minimum of three years' experience in office management, administration, or facilities coordination.
• Excellent organizational and multitasking capabilities with strong attention to detail.
• Proven track record in independently managing vendors, budgets, and office operational logistics.
• Exceptional interpersonal communication skills paired with a proactive, service-driven attitude.
• Knowledge of UAE-specific administrative and facilities regulations is advantageous.
• Fluency in English is mandatory; proficiency in Arabic is a beneficial addition.
• Residency in Dubai is required.

Benefits

We are committed to nurturing a supportive and enriching workplace by emphasizing the physical, mental, and emotional well-being of our workforce. The benefits include unlimited flexible time off, private healthcare coverage, and a tailored career development plan. We invest in our employees' growth through various training and educational opportunities, fostering a community devoted to creativity, collaboration, and the transformative impact of gaming.

Additional Information

To maintain a safe and trustworthy workplace, a background check will be conducted for this role due to responsibilities involving handling sensitive financial data, access to confidential company records, and ensuring adherence to compliance standards.

Applicants are invited to inquire about their rights under the UAE Personal Data Protection Law. Xsolla may use AI technologies in parts of the recruitment process to assist with application review and assessments; however, all final employment decisions are made by human recruiters. For inquiries regarding privacy or recruitment processes, please contact the company directly.

Equal Opportunity

Xsolla is an equal opportunity employer promoting diversity and inclusivity. All qualified candidates will be considered fairly, irrespective of race, color, religion, gender, national origin, genetic information, disability, age, or socio-economic background.