Office Manager

Job Overview

The CEO Office Manager is responsible for managing the daily operations of the CEO’s office and providing top-tier administrative, coordination, and confidential support. This ensures effective management of the CEO’s schedule, communication, and priorities. The role serves as a vital link between the CEO, Board members, senior leaders, and external contacts while ensuring seamless executive office operations.

Primary Duties

• Manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and travel.
• Draft, review, and coordinate correspondence, presentations, and reports on behalf of the CEO.
• Organize Board and Executive Committee meetings, preparing agendas, documenting, and taking minutes.
• Monitor follow-up actions from CEO meetings and coordinate with department heads for timely completion.
• Act as the main contact point between the CEO’s office and both internal and external stakeholders.

Office Administration

• Ensure smooth daily operations and administrative workflow within the CEO's office.
• Manage the office budget, expenses, and relationships with vendors.
• Maintain confidential files and documents according to company policies and data governance.
• Plan and coordinate executive events, board visits, offsite meetings, and official functions.
• Supervise administrative and support personnel in the CEO’s office as needed.

Communication and Stakeholder Relations

• Coordinate with senior leadership, Board members, government agencies, and external partners on behalf of the CEO.
• Handle sensitive and confidential information discreetly and professionally.
• Prepare and review formal communications ensuring they align with corporate tone, branding, and governance.
• Oversee cross-departmental projects and initiatives for the CEO, tracking progress and identifying potential risks.

Qualifications and Experience

• Possess 3 to 5 years of proven experience as an Executive Secretary, Executive Assistant, or related role supporting senior leadership.
• Hold a Bachelor's degree in Business Administration, Management, or a related discipline.
• Exhibit strong proficiency in English communication and professional business writing.
• Demonstrate excellent organizational abilities, effective communication, and a high level of confidentiality.