Office Manager

About the Role

We are looking for a detail-oriented and proactive Office Manager to provide key administrative and strategic support to the senior leadership within the Legal department. This position is crucial for maintaining smooth coordination, managing priorities, and enabling efficient office operations at an executive level. The Office Manager will serve as a dependable liaison, overseeing communications and key initiatives, while supporting a high-performing leadership team in a dynamic environment.

Key Responsibilities

• Oversee complex scheduling, meetings, and communication channels for senior executives.
• Arrange and coordinate meetings involving internal teams and external stakeholders, ensuring thorough follow-up and engagement.
• Develop polished presentations, reports, correspondence, and briefing documents.
• Manage confidential information with utmost discretion and professionalism.
• Act as the primary contact point for internal groups, clients, and external parties, facilitating ongoing communications.
• Track communications diligently to guarantee timely responses and appropriate follow-ups.
• Assist with involvement and liaison for existing and potential stakeholders as needed.
• Support special projects through research, analysis, record keeping, and report preparation.
• Document meeting minutes, monitor action items, and ensure deadlines are met.
• Contribute to departmental operational workflows and assist in implementing strategic plans.
• Coordinate participation logistics for internal and external events.
• Manage travel and logistical arrangements for leadership and team members.
• Organize team-building activities and support smooth departmental operations.

Qualifications & Experience

• At least 4 years’ experience serving as Office Manager or Executive Assistant.
• Bachelor’s degree in Business Administration, Law, or a related discipline.
• Demonstrated experience supporting senior executives, preferably at C-level.
• Background in coordination, administration, or project support environments.
• Experience in legal practice is strongly favored.

Skills & Competencies

• Exceptional organizational aptitude and time management.
• Excellent communication skills in English; Arabic language abilities are advantageous.
• High level of attention to detail with capacity to manage several priorities concurrently.
• Strong interpersonal skills and stakeholder management capabilities.
• Advanced knowledge of MS Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to function independently and adapt in a fast-moving workplace.
• Commitment to confidentiality and professional handling of sensitive data.