Office Manager

About xpate and the Role

xpate is pioneering the future of global payments by fostering rapid innovation and challenging conventional norms. Our belief is that exceptional companies are built by exceptional individuals, and a meaningful workplace experience goes beyond technology, creating an environment where everyone feels welcomed, connected, and motivated.

We seek an Office Manager to energize and shape the atmosphere of our new Chelsea office, making it distinctly 'xpate'—a hub for collaboration and enjoyment.

Key Responsibilities

• Develop and sustain the culture and daily routines within our new office.
• Create a warm and inviting environment for employees, visitors, candidates, and partners.
• Organize office events, team-building activities, celebrations, and impromptu social moments.
• Manage the smooth operation of the office, including maintenance, repairs, utilities, and interactions with contractors and service providers.
• Ensure the workspace is tidy, well-stocked, and prepared each day.
• Attend to guests and staff by preparing refreshments and ensuring comfort.
• Inject energy, humor, personality, and innovative ideas into the office culture.
• Assist with scheduling meetings, managing calendars, and arranging travel plans.
• Proactively identify and resolve issues before they escalate, applying professionalism and discretion.
• Listen, gather feedback from the team, and continuously improve the working environment.

Candidate Profile and Requirements

• Proficient in English; additional language skills are advantageous.
• Minimum of one year of relevant experience, preferably in a startup or a dynamic, fast-paced setting.
• Highly organized, proactive, and confident managing multiple priorities simultaneously.
• Attention to detail with personal accountability for task completion.
• Friendly and approachable with excellent communication skills.
• Passionate about fostering connections and cultivating an engaging workplace atmosphere.
• Self-driven to identify improvement opportunities and implement solutions independently.

Work Environment and Benefits

• Fully onsite working arrangement, with a five-day workweek to nurture a strong office culture through in-person collaboration.
• Fast-paced and agile workplace where your suggestions can quickly be realized.
• Standard Apple equipment provided.
• Three extra paid days off each quarter for personal matters or health-related needs.
• Additional paid day off to celebrate your birthday or a day of your choosing during the birthday month.
• Comprehensive private health insurance.
• Regular team events, social gatherings, and the opportunity to collaborate with excellent colleagues.
• A modern, fully furnished office space in Chelsea featuring an in-house canteen, relaxation area, and complimentary drinks and snacks.

About xpate

xpate is an integrated money management platform catering to businesses, fintechs, and regulated fields. Founded in Riga and expanding globally, xpate facilitates secure and seamless payment flows for digital enterprises across different countries, sectors, and technologies.