Office Coordinator

About the Role

Join Carinity Education – Shalom Townsville as a senior Office Coordinator responsible for managing both Primary and Secondary administration offices. The role ensures seamless communication and standardized practices between these offices while supporting a nurturing Christian learning environment for marginalized youth.

This position involves handling various school administrative duties, addressing needs from staff, students, families, and the broader community to uphold a quality educational experience. Liaison with Carinity's business administration team in Brisbane is also part of the responsibilities.

Key Responsibilities

• Supervise the operations of two administrative offices for Primary and Secondary education.
• Coordinate enrolment processes and maintain comprehensive student records ensuring data accuracy and integrity.
• Ensure compliance with government reporting standards and manage interschool transfer documentation.
• Maintain updated administrative procedures and handbooks.
• Oversee school calendars and ensure accurate recording of staff and student information in relevant systems.
• Support sound financial administrative and management practices within the school environment.
• Provide consistent internal communication and collaborate effectively across teams.

Requirements

• Diploma or higher qualification in Business Administration, Finance, Human Resources, or a related discipline.
• Proven leadership experience managing small teams is preferred.
• Established experience with office administration procedures, ideally within a secondary school context.
• Proficiency with a broad range of information systems including financial software.
• Strong interpersonal and communication abilities, both written and verbal.
• Familiarity with the Microsoft Office suite is essential.
• Experience working with TASS management software is a plus.
• Current Working with Children Check (Blue Card) is mandatory.

Work Hours

Monday to Friday, 8:00 AM to 4:00 PM.

Benefits

• Access to attractive not-for-profit salary packaging arrangements.
• Availability of an employee assistance program to support wellbeing.
• Commitment to balancing professional and personal life.
• Continuous opportunities for professional growth and development.
• Meaningful opportunity to contribute positively to the community daily.

Additional Information

Carinity encourages applications from individuals with disabilities as well as Aboriginal and Torres Strait Islander people, valuing diversity and inclusivity across all roles.