Office Administrator

About the Company

Join Eaton, a global powerhouse dedicated to equality and inclusion. This organization offers innovative, energy-saving solutions that make a positive impact worldwide by enhancing electrical, hydraulic, and mechanical energy management. Their mission promotes sustainability and improved quality of life through cutting-edge energy technologies and services.

Role Overview and Responsibilities

The Office Administrator plays a key role in ensuring smooth daily office and facility operations. Responsibilities include managing administrative records, assisting in site compliance, coordinating office services, and supporting employee and visitor needs. Maintaining a safe, clean, and well-organized workplace aligned with company policies and regulations is essential.

• Oversee office upkeep, hygiene, safety, and apply 5S workplace standards.
• Arrange facility maintenance and report necessary corrective actions.
• Handle procurement and inventory of office supplies such as stationery, pantry goods, and beverages.
• Supervise entrance activities and orderly access within the premises.
• Administer and process utility bills like telecommunications, electricity, and water.
• Liaise with vendors and service providers to ensure timely delivery of needs.
• Manage mandatory government documents and certifications including Commercial Registration, investment licenses, and municipal permits.
• Maintain compliance of company records with legal standards.
• Control employee access cards and enforce security protocols.
• Facilitate visitor management including issue of visitor access cards and record keeping.
• Coordinate logistical arrangements such as travel, accommodation, and transportation for visitors.
• Support employee engagement programs and organize office events.
• Carry out additional administrative and documentation tasks as required.

Candidate Profile

• Possess a Bachelor’s degree or Diploma in Business Administration, Office Management, or related discipline.
• Have a proven experience of 2 to 5 years in a similar administrative role.

Required Skills

• Proficiency in Microsoft Office suite.
• Experience using SAP, STC, MOBILY, and other relevant portals.
• Excellent communication, strong proactiveness, effective time management, and a continuous improvement mindset.

Additional Information

The hiring process may include video and in-person interviews focusing solely on job competencies. Candidates' privacy and data protection are upheld in accordance with applicable laws. Eaton commits to fair employment practices by employing non-discriminatory recruitment processes respecting various protected characteristics under the law.