Maintenance Coordinator

Overview

• Maintain adequate inventory levels and ensure availability of spare parts according to company standards.
• Coordinate with various departments to manage inventory of chemicals and consumables.
• Conduct timely stocktaking, reconciliation, and audits for spare parts and chemical & consumable stock to prevent discrepancies.
• Manage a large spare parts inventory worth approximately 5-10 Crores.
• Ensure availability and storage compliance of HSD (High-Speed Diesel) and LPG.
• Collaborate with internal stakeholders and myBUY team to drive value engineering initiatives.
• Ensure statutory compliance related to storage and drive store key controls (KC).

Key Responsibilities

• Ensure proper stacking, documentation, and accounting of received spares, chemicals, and consumables.
• Coordinate with departments for Goods Receipt Note (GRN) and key control compliance.
• Provide regular inventory reports to stakeholders and ensure timely availability of HSD/LPG.
• Handle vendor code creation and vendor development for KGF site.
• Issue chemicals and consumables following First Expiry First Out (FEFO) principles.
• Coordinate with finance on engineering scrap disposal.
• Prepare purchase orders and purchase requisitions in SAP and Ariba as needed.
• Manage documentation for rejected materials and their returns to suppliers.
• Follow up with suppliers for secondary packaging materials.
• Support Environment, Health, and Safety (EHS) roles by creating awareness, supporting execution, and ensuring compliance with GEHSMS standards.
• Train operatives on basic technical and safety trainings.
• Ensure timely reporting and system documentation, fulfilling all store key controls on schedule.
• Promote environmental initiatives such as fulfilling biomass briquette stock for the plant.
• Manage clearing of exceptions promptly to facilitate vendor payments.
• Coordinate with finance and IBM teams to ensure timely release of vendor payments.
• Monitor repair and maintenance activities daily and perform weekly categorization corrections.
• Provide support to plant teams for AIB and statutory audits.

Operational Excellence

• Ensure 100% uptime of process lines by maintaining optimal engineering stores inventory and issuing indents timely.
• Collaborate closely with engineering and other stakeholders to update minimum and maximum reorder levels of spares to balance availability and inventory cost.
• Provide stakeholders with timely information about consumption patterns of spare parts.

Collaboration and Continuous Improvement

• Participate actively in task force activities focused on problem-solving and continuous improvement.
• Analyze issues collectively, propose procurement solutions, and liaise with suppliers for quality-related concerns.
• Obtain approvals for solutions from plant leadership.
• Engage in team meetings to identify gaps and develop as well as implement corrective action plans.
• Support colleagues by understanding and resolving team challenges.
• Assist management in benchmarking consumption and procurement trends and providing feedback on change initiatives.

Additional Duties

• Support Engineering Manager in fulfilling store key controls related to plant engineering.
• Assist in fostering Total Productive Maintenance (TPM) culture and Plant Equipment Maintenance Management (PEMM) within the engineering department.

Qualifications and Experience

• Educational background: Bachelor of Engineering (BE) or Diploma in Electrical, Instrumentation, Electronics, or Mechanical disciplines.
• 4 to 8 years of relevant experience, preferably in engineering stores or warehouse operations.
• At least 2 to 3 years supervisory experience in a similar manufacturing environment.
• Familiarity with manufacturing systems and shop floor culture.
• Proficiency in English, Assamese, and Hindi languages.
• Coordination and communication skills essential.

Interaction and Working Environment

• Internal coordination with reportees, shift in-charge, quality manager, manufacturing manager, HR manager, and plant head.
• External collaboration with vendors and fabricators.