Junior Office Assistant

Role Overview

We are seeking a meticulous and well-organized Junior Office Assistant to aid in document digitization and records management tasks. This position entails handling physical documents by scanning, indexing, organizing, and uploading them while strictly maintaining accuracy, confidentiality, and adherence to company protocols.

Key Responsibilities

• Receiving, sorting, and preparing physical documents for digitization processes.
• Scanning and converting physical documents of varying sizes into digital formats.
• Uploading and systematically organizing digital files within the Document Management System (DMS).
• Checking scanned documents for quality assurance, completeness, and precision before finalizing submissions.
• Identifying and reporting any documents that are missing, damaged, duplicate, or incomplete.
• Upholding confidentiality and ensuring the security of company records and sensitive information.
• Adhering to established document management policies, standards, and operational procedures.
• Providing support with general administrative functions and records management as needed.

Qualifications and Skills

• Fresh graduates with strong enthusiasm to learn and adapt.
• Basic skills in computer operations.
• Proficiency in Malayalam along with fundamental English communication abilities.
• Excellent attention to detail, accuracy, and organizational skills.
• Trusted to manage confidential information with professionalism and integrity.