Human Resources Payroll Assistant

About the Company

We are a prominent real estate development firm acclaimed worldwide for delivering top-tier projects and setting exemplary industry standards.

Role Overview

We seek an organized and meticulous HR Payroll Assistant to oversee the entire employee lifecycle and payroll operations within our real estate sector. This pivotal position ensures the accurate, timely, and compliant processing of payroll, including Wage Protection System submissions, end-of-service settlements, and benefits management. The candidate must have an in-depth understanding of UAE Labor Law and the demands of a fast-paced real estate environment, particularly in handling complex commission arrangements and multiple visa statuses.

Key Responsibilities

• Manage full-cycle monthly payroll from attendance data extraction to final salary payment.
• Prepare and submit Salary Information Files for Wage Protection System compliance through approved banks or exchange houses, adhering to Ministry of Human Resources and Emiratisation guidelines.
• Process and reconcile contributions for General Pension and Social Security Authority for eligible employees.
• Calculate and administer End of Service gratuity and final settlements according to UAE Labor Law.
• Verify and process payroll adjustments such as overtime, commissions, incentives, deductions, and leave encashments.
• Generate variance reports and management summaries and assist with internal and external payroll audits.
• Administer visa, medical, and Emirates ID applications, renewals, and cancellations via MOHRE and ICP portals.
• Manage company and employee insurance renewals, including medical, WMC, and business policies, along with insurance claims and cancellations.
• Oversee leave management, including balance calculations, encashments, and adjustments.
• Maintain confidential and accurate employee records, HR databases, and personnel files.
• Support recruitment coordination and manage onboarding and offboarding procedures, including contract preparation and documentation.
• Serve as the primary contact for employees regarding payroll, benefits, and HR inquiries.
• Collaborate with Finance and Accounting on payroll reconciliation and reporting.

Candidate Profile

• Bachelor's degree in Human Resources, Accounting, Business Administration, or related fields.
• 3 to 5 years of experience in HR operations and payroll, preferably within the UAE real estate sector.
• At least 3 years experience in a similar role within the UAE, with thorough knowledge of local labor laws and compliance.
• Proficient in the Wage Protection System and hands-on in payroll management.
• Well-versed in UAE Labor Law, focusing on leave policies, overtime, and End of Service gratuity calculations.
• Experienced in handling medical insurance and visa processes for employees in the UAE.
• Advanced skills in Microsoft Excel, including VLOOKUP and Pivot Tables; familiarity with HRMS or payroll software is advantageous.
• High levels of integrity and confidentiality in managing sensitive information.
• Strong attention to detail and ability to meet tight monthly deadlines under pressure.
• Excellent communication and organizational skills for efficient liaison with employees, management, and external partners.

Compensation and Benefits

• Competitive remuneration with commission-based incentives.
• A professional and dynamic working environment.
• Opportunities for career advancement within a leading real estate company.