HR & Account Executive

Position Overview

We are looking for a dedicated HR & Account Executive to efficiently manage personnel records, support recruitment processes, handle accounting tasks, and assist in general administrative duties at KHAAS Design & Engineering Private Limited located in Chennai, Tamil Nadu.

Key Responsibilities

• Maintain comprehensive records of employee personal details and employment history.
• Administer attendance tracking, leave management, and related employee documentation.
• Assist in recruitment and smooth onboarding of new hires.
• Draft appointment letters, confirmations, and other HR correspondence.
• Keep employee files and HR registers updated and accurate.
• Coordinate payroll data entry, salary processing, and distribution of payslips.
• Address employee inquiries concerning HR policies and procedures.
• Support performance appraisal processes and maintain related documentation.
• Manage exit formalities including clearance processes and final settlement paperwork.
• Ensure adherence to company HR regulations and compliance standards.
• Record daily accounting transactions accurately.
• Prepare sales invoices and billing documentation efficiently.
• Maintain and update customer and supplier ledger accounts.
• Monitor accounts receivable and payable diligently.
• Follow up on outstanding customer payments and collections.
• Process vendor bills and prepare payment-related documents.
• Conduct bank statement and ledger reconciliations regularly.
• Manage expense recording with appropriate supporting documentation.
• Assist in GST, TDS compliance, statutory records, and filing requirements.
• Support monthly financial closing operations and audit preparations.
• Maintain company records and documentation for administrative continuity.
• Coordinate communications and activities between employees, customers, vendors, and service providers.
• Generate basic HR and accounts management information system (MIS) reports.
• Ensure confidentiality of sensitive employee and financial data.
• Provide support to management in daily administrative and operational tasks.