Front Office Executive

Role Overview

As a Front Office Executive at Shri Lakshmi Steel Suppliers based in Bengaluru, you will be the initial point of contact for visitors, clients, employees, and vendors. This position involves professional greeting, managing visitor procedures, facilitating communication, and assisting with administrative and facility operations.

Key Responsibilities

• Welcome and professionally greet all visitors, clients, employees, and vendors entering the facility.
• Manage the registration process for visitors including logging and issuing access badges.
• Answer incoming phone calls, screen, and redirect them to appropriate personnel.
• Address queries from visitors and employees, providing necessary assistance.
• Notify employees about visitor arrivals and assist in managing visitor flow.
• Oversee booking and scheduling for meeting and conference rooms.
• Coordinate meeting room arrangements including setup and refreshments.
• Receive, document, sort, and distribute incoming and outgoing mail and courier packages.
• Ensure the reception area is maintained clean, organized, and professional.
• Keep detailed front office records, registers, contact lists, and daily activity reports.
• Liaise with Security, Housekeeping, Pantry, Technical, and Facility Management teams to fulfill site-related needs.
• Report facility maintenance issues and service requests to relevant teams and ensure timely resolution.
• Monitor inventory levels of front-office supplies such as stationery and reorder as necessary.
• Assist in client visits, company events, meetings, and related administrative tasks.
• Comply with site security protocols, safety standards, confidentiality policies, and company standard operating procedures.
• Undertake any additional administrative or front-office assignments as delegated by the Facility Manager.

Terms & Conditions

The monthly compensation for this position ranges between 20,000 and 30,000 INR.