Facilities & Workplace Advisor

About MinterEllison

MinterEllison is a prominent independent Australian law and consulting firm with nearly two centuries of history. We are recognized for our dedication to excellence and strong, lasting relationships with our clients, staff, and community partners. Our full-service legal and consulting offerings support complex problem-solving daily. Our work environment fosters a high-performing and inclusive culture, encouraging diversity of thought, curiosity, and meaningful career development supported by trust and autonomy. MinterEllison is at the forefront of integrating AI and emerging technologies within the firm, enhancing operational efficiencies and client outcomes.

We promote sustainable working methods concerning work locations, schedules, and support extensive social, financial, and health benefits to our staff.

Role Overview

The Facilities & Workplace Advisor will be part of our Perth Business Services team, offering high-quality facilities, records, and business centre services to partners, employees, and visitors. This permanent, full-time role requires a proactive, autonomous approach with sound judgment to manage daily office operations, anticipate needs, swiftly resolve issues, and act as a reliable contact for the firm's people.

Key Responsibilities

• Serve as the primary facilities advisor for legal teams and staff, addressing daily facility and workplace inquiries, providing practical guidance, updating progress, and escalating issues as needed.
• Organize and monitor contractor activities related to repairs and maintenance, ensuring timely and quality completion.
• Manage office space including allocations, moves, locker assignments, and car parking.
• Oversee workplace health and safety compliance, including inspections and maintenance of First Aid consumables.
• Advise staff on records retention, archiving, and disposal according to company policies.
• Manage destruction of approved records, retrieval of archived files, file movements, and respond to records-related queries promptly and accurately.
• Produce in-house documents involving printing, binding, finishing, and collation to professional standards.
• Coordinate and quality-check document production with third-party vendors.
• Oversee mail and courier services, maintain stationery and consumable inventories, and process supplier invoices per company protocols.
• Manage printer fleet, troubleshoot faults, and escalate issues when necessary.
• Use ServiceNow and Outlook to track and resolve service requests efficiently.
• Engage with AI tools and workflow automation by completing training and applying these technologies to improve work processes.
• Identify and recommend improvements to existing operational processes and maintain accurate standard operating procedures (SOPs).
• Support onboarding of new team members and collaborate effectively within the broader team.

Candidate Profile

• Proven experience in facilities, records management, or business centre roles within corporate or professional service settings.
• A self-driven and curious individual who anticipates challenges, follows through independently, and values high-quality outcomes and innovative problem-solving.
• Ability to prioritize and handle workflow requests accurately and efficiently.
• Excellent communication skills with confidence in stakeholder consultation and advising.
• Proficiency in Microsoft Office with an openness to adopt digital and AI-assisted tools.
• Exceptional attention to detail paired with excellent time management.
• A cooperative team player willing to assist colleagues as needed.
• Capability and willingness to perform physical and mobile tasks within the workplace environment.

Diversity & Inclusion

We welcome applications from candidates of all ages, abilities, backgrounds, gender identities, sexual orientations, and those with caregiving responsibilities. Aboriginal and Torres Strait Islander people are strongly encouraged to apply. We are committed to equitable recruitment and support throughout the hiring process. For inquiries or discussions regarding accommodations, please contact the recruitment team directly.