Facilities Management Specialist

About the Organization and Role

Our client is an organization committed to delivering dependable, efficient, and secure services with a strong focus on confidentiality and operational excellence. They foster a professional culture encouraging integrity, meticulous attention to detail, and continual advancement, contributing to well-maintained and compliant facilities that support ongoing business functions.

Key Responsibilities

• Supervise and coordinate the resident maintenance team comprising a plumber, electrician, and AC technician, providing daily guidance and monitoring their attendance and performance.
• Organize regular team meetings to plan maintenance tasks, review priorities, and resolve operational issues.
• Manage outsourced technical service providers during on-site visits, ensuring work aligns with agreed standards and timelines.
• Develop and oversee a preventive maintenance program for all building hard services, maintaining schedules and tracking completion.
• Identify and address recurrent faults through root-cause analyses to minimize reactive repairs.
• Act promptly as the primary contact for emergency and reactive maintenance, coordinating necessary repair efforts efficiently.
• Conduct routine technical inspections of electrical, plumbing, HVAC, and related systems; maintain an updated asset register including service history and replacement planning.
• Ensure compliance with all safety and regulatory requirements related to electrical, plumbing, and building operations, enforcing permit-to-work systems for high-risk activities.
• Support budgeting and procurement processes for maintenance operations, providing cost inputs for capital projects.

Qualifications and Experience

• Diploma or Bachelor's degree in Electrical Engineering, Mechanical Engineering, Building Services Engineering, Facilities Management, or a closely related discipline.
• Relevant trade qualifications (e.g., electrical installation, plumbing, HVAC) are advantageous.
• A minimum of 4–5 years managing hard services in facilities or building maintenance, with at least 2 years in a supervisory capacity.
• Experience working with electrical, plumbing, and HVAC systems in commercial or institutional buildings and managing outsourced contractors.
• Technical competency in preventive maintenance scheduling, interpretation of technical drawings, and adherence to safety legislation.
• Proficiency in Microsoft Office applications.

Personal Attributes

• Pragmatic and hands-on approach with accountability and problem-solving focus.
• Calm and effective under pressure, particularly during emergencies.
• Strong communication skills and a collaborative team orientation.