Personal Assistant to CEO

Job Overview

An established entrepreneur based in Haatso requires a reliable, emotionally intelligent, and highly capable Personal Assistant to deliver comprehensive executive and personal support. The role involves close collaboration with the CEO, who leads a logistics company along with various other businesses.

Primary Duties

• Manage and maintain the CEO's calendar, scheduling appointments and meetings efficiently.
• Proactively anticipate the CEO's needs by organizing tasks and priorities ahead of time.
• Coordinate travel plans, meetings, and other engagements seamlessly.
• Follow up on pending tasks and commitments on behalf of the CEO to ensure completion.
• Organize and maintain important documents, reports, correspondence, and presentation materials.
• Serve as a dependable communication liaison between the CEO, employees, clients, business partners, and other stakeholders.
• Assist with oversight of operational activities, especially within the logistics arm of the business.
• Take detailed notes during meetings and guarantee execution of agreed-upon actions.
• Handle confidential information discreetly and with utmost professionalism.
• Filter incoming communications, calls, and requests, prioritizing as appropriate.
• Conduct necessary research and gather relevant information to aid executive decisions.
• Support with personal errands and business-related arrangements as required.
• Establish and maintain systems to track deadlines, responsibilities, and follow-ups.
• Remain calm and exercise sound judgement in unexpected circumstances, particularly when the CEO is unavailable.
• Undertake any additional executive assistance duties as needed.

Candidate Requirements

• A bachelor's degree in Business Administration, Management, Communications, Social Sciences, or a related discipline.
• At least 3 to 5 years of relevant professional experience in roles such as personal or executive assistance, administration, or operations.
• Prior exposure to supporting senior executives, business owners, or managers is highly desirable.
• Exceptional skills in organization, time management, and diligent follow-up.
• Strong verbal and written communication capacities.
• High emotional intelligence and keen interpersonal insight.
• Ability to maintain composure and professionalism under pressure.
• Keen attention to detail with aptitude for managing multiple tasks simultaneously.
• Sound judgement, confidentiality, and discretion in handling sensitive matters.
• Capability to work autonomously, anticipate requirements, and demonstrate initiative without extensive supervision.
• Proficiency with productivity suites such as Microsoft Office and/or Google Workspace.
• Possession of a valid driver's license and driving skills is advantageous.

Desired Personal Traits

• Reliable and consistent in performance.
• Emotionally intelligent and self-aware.
• Discreet and trustworthy in all dealings.
• Proactive with a solution-focused mindset.
• Well-spoken and professionally presented.
• Ability to remain calm when faced with stress or pressure.

Additional Information

This role is founded on trust and requires someone dependable who can manage numerous responsibilities, handle sensitive information, maintain communications, and follow up effectively with minimal guidance.