Executive Personal Assistant

About the Role

We are seeking an Executive Assistant to the Founder who will oversee the executive office operations across three active businesses: 10 Hydrogen, HelpXpat Relocations, and HelpXpat Real Estate. This role demands a proactive individual who comprehends context quickly, exercises sound independent judgment, and operates as an authentic extension of the Founder's decision-making process. It is not a typical administrative role focused on scheduling and basic task execution. Candidates need to self-initiate and manage responsibilities across multiple fast-paced enterprises without requiring detailed guidance.

Key Responsibilities

• Take full charge of managing the Founder’s calendar, setting priorities, and controlling daily workflow, including discerning what demands the Founder’s attention and protecting that priority.
• Manage the Founder’s inbox and communications with strong filtering skills, distinguishing urgent matters, items that can be addressed independently, and those that may wait.
• Coordinate meetings, calls, and travel arrangements end-to-end for all three businesses, proactively identifying and resolving potential scheduling conflicts.
• Maintain an up-to-date overview of all ongoing tasks, deadlines, and decisions pending across the companies.
• Serve as the primary contact for internal teams, clients, partners, and vendors during the Founder’s absence.
• Prepare meeting notes, follow-up summaries, and light reports that are actionable and concise.
• Safeguard confidentiality rigorously, managing sensitive business and personal matters with absolute discretion.

Candidate Requirements

• Proven solid experience as an Executive Assistant, Personal Assistant, or in a Founder's or Chief of Staff support role, preferably across multiple companies or rapidly growing environments.
• Exhibit strong independent judgment and the ability to function effectively with minimal supervision.
• Fluent and polished English communication skills, both written and spoken.
• Highly organized with natural aptitude for systems, follow-through, and attention to detail.
• Demonstrate utmost discretion in managing confidential information.
• Based in Dubai with the ability to commence employment immediately or shortly thereafter.
• Possession of a UAE driving license is preferred.

Additional Information

Location: Dubai, United Arab Emirates
Employment Type: Full-time (Onsite)
Reporting: Directly to the Founder
Start Date: Immediate or soon after preferred